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OUTREACH COORDINATOR

Employer
Duke University
Location
Office of Research Support

View more

Administrative Jobs
Academic Affairs, International Programs
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Overview

The Specialist acts as a resource to the university community for assistance and information on award processing and compliance requirements to ensure as quick and smooth award setup as possible. As a member of the Grants & Contracts and Compliance Group this position will be cross-trained to provide broad support in a variety of processes and procedures.

Responsibilities include working with the Grants, Contracts and Compliance Group to develop and maintain compliant policies and procedures that can be put in place at the time of award and monitored throughout the life of a sponsored project. In addition, The Specialist acts as the ORS Outreach Coordinator, assisting with workshops, training, web content, and working within the community to establish to help coordinate proposal submissions and award processes.

Specific Responsibilities

Award Review and Set-up

- Review the Notice of Award or other awarding mechanism terms and conditions and note changes, additional terms, etc. Communicate with the project's PI or designated administrator on issues related to the award.

- Request and review revised budgets if needed

- Review award and project for compliance requirements

- Process awards in a timely manner; notify TBS of new awards and notify department administrators that an award has been received.

- Assist in the collection of subcontract documentation, the preparation and release of new subcontracts and modifications existing subcontracts.

- Communicate with the project's PI or designated administrator on award issues.

- Establish appropriate Parent WBSE and Child WBSE structure to ensure accurate assignment of F&A and assist in overall ease of award management.

- Confirm that the correct activity attribute is designated to ensure accurate financial reporting.

- Monitor awards made to subcontractors.

- Keep abreast of changes involving internally and externally imposed policies and procedures Responsible for interpreting policies regarding allowable costs.

- Assist with non-financial reporting requirements such as invention disclosures, attestations and certifications, etc.

Outreach

Institutionally Limited Nominations

  • Coordinate with a Working Group the management and oversight of University-wide institutionally limited nominations:
  • Attend meetings, schedule meetings, assist with posting announcements in the various system and otherwise help ensure the process runs smoothly.
  • Communicate with the nominee on an as needed basis.
  • Workshops

    • Prepare and present workshops on the use of funding opportunities tools available to researchers and program directors: the ORS Funding Opportunities database, Pivot, the Foundation Directory, Grants.gov and others.
    • Organize and manage meetings and workshops for the campus Grant Administrators.
    • Collaborate with the Grants, Contracts & Compliance Group to prepare and present pre-award training and development courses.
    • Convene ad hoc meetings with Campus units and other Central Offices to facilitate and coordinate the proposal submission process.

    Website

    • Providing technical assistance and collaborating with the Grants, Contracts & Compliance group to develop and maintain on-line annotated manuals and standard operating procedures for staff
    • Managing the Limited Opportunities workflow and administration in coordination with the ILN Working Group.
    • Research and enter data for funding opportunities website.
    • Assist with updating web content such as Announcements, Workshops and other content pages as needed.

    Skills:

    Ability and desire to complete RAA certification.

    Ability to work with the public, including speaking at faculty, student and staff presentations.

    Ability to learn changing technologies related to grants and contracts management.

    Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point) and the ability to develop, edit, and publish online materials.

    Ability to communicate both verbally and in writing with all levels of the organization.

    Knowledge of federal rules and regulations relating to research grant and/or contract activity.

    Knowledge of Duke University policies and procedures relating to grant and contracts activity.

    Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.

    Minimum Qualifications

    Education

    Education: Work requires communications, analytical and organizational process. skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Training: Successful completion of required department training such as GC101& 201 Introduction to Research, Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirements.

    Experience

    No experience required for candidates who possess a Bachelor's or position. Master's degree in a field of study directly related to the specific

    Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

    Organization

    Read our Diversity Profile History

    Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

    As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

    Duke maintains a historic affiliation with the United Methodist Church.

    Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

    Mission Statement

    Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

    “To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

     “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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