Posting Details

Requisition Information

Open Date11/07/2019Close Date11/21/2019 Classification Information

Classification TitleProject & Traffic CoordinatorDivisionAdvancementDepartmentMarketing & CommunicationsFLSA StatusNon-Exempt HourlyCareer/Pay BandNE8Work ScheduleFull YearIf Other, specify monthsFull Time vs Part TimeFull TimeAppointmentRegularIf Term, specify number of yearsPrimary Function

Function as project and traffic coordinator for all Marketing and Communications jobs. This includes print production as well as some multi-media deliverables. Oversight is from job initiation to production through to delivery. This includes internal and external resource scheduling and tracking to ensure jobs are completed on time and on budget.
Project volume has been more than 200 projects per year.

Typical Duties & Responsibilities

• Intake of projects, meeting with our clients, getting quotes for projects, making sure all information gathered so may be designed and printed.

• Use a project database to track jobs; keep record of printer, quantity, cost for each project

• Research best printer for each job; obtain bids/quotes; choose printer and send projects.

• Proofread and edit

• Each day review work on hand, discuss work flow with the designer, follow up on any missing items, or return of designed projects, or contact printer as to proofs coming and delivery dates being met

• Check that invoices from printers correct; if an issue with an invoice handle with printer to satisfactory resolution

• College catalog: Contact faculty and departments for current information, pull files for design, proofread, get printed and distributed (print version), update year round on the web

• Supervise work study students, who are assigned to various persons in the office

• Send Hometown news releases, on dean’s list, order of gownsmen, and commencement

• Respond to University press inquiries for books and fill orders

• Serve as the HR Liaison by working closely with HR to maintain the division/department’s organizational charts and ensure the classification descriptions are up to date in PeopleAdmin.

• Assures consistently correct content in all publications, including webpages, for which responsible, either delegating this responsibility, or directly updating and deleting content regularly, meeting style and design guidelines established by the University and maintained by Marketing and Communications, and undergoing training as needed

• Choose a printer for a project based on type of piece and budget. If a problem arises with the printing: be it type of paper used, reflow of copy, or any other glitch on the printer end, work out a satisfactory solution so the project may be completed by deadline.

• If a problem arises on an invoice, sort it out and resolve

• Re web/print catalog, keep language and style uniform, gather and verify info.

Judgment RequiredPerformance of the essential duties of this position is dependent upon independent ingenuity and developmental efforts.Budgetary ResponsibilityMonitors expenditures against budget; prepares budget data for review/approval by supervisor/department head.Machines & Equipment Used Job Specifications/Position Qualifications (minimum)

Education

High school diploma or equivalent required, Bachelor’s degree preferred.

Experience

3-5 years of project management and/or traffic experience.

Job Related Skills

Appropriate people skills to work well with others, able to pay close attention to detail. Proofreading expertise required

Licenses/Certification Personal Interaction/Communications

Student Contact

Daily; with work study students on projects or looking for information or photos

Internal

Daily; gather info from faculty, staff and others, and provide same

External

Frequent; must interact well with printers to meet schedules etc., provide information to person who call the office or direct to the correct person

Supervisory Responsibility

Supervision ReceivedThis position works with considerable independence and self-direction. Only general direction and scope of the work to be accomplished are discussed with supervisor.Positions Directly Supervised

none

Positions Indirectly Supervised

work study

Confidential Information

Confidential Information Work Environment

Working Environment

Normal office environment

Physical RequirementsMust be able to stand for extended periods of time, Must be able to walk for extended periods of time, Must be able to climb (many stairs, ladders)Any additional requirements specific to this position University Employment Information

University Information

The University of the South comprises a well-regarded College of Liberal Arts and Sciences and a distinguished School of Theology. It is an institution of the Episcopal Church that welcomes individuals of all backgrounds. The University is located on a striking, 13,000-acre campus on Tennessee’s Cumberland Plateau.

EEO Statement

The University of the South is an equal opportunity educational institution that is committed to creating and maintaining a diverse and inclusive campus environment.

Employment PrescreeningEligibility for employment is contingent upon successful prescreeningNon-Discrimination Statement

The University of the South’s policy against discrimination, harassment, sexual misconduct, and retaliation is consistent with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, 34 CFR Part 106, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973 and 34 CFR 104.7, the Age Discrimination Act of 1975, the Age Discrimination in Employment Act of 1967, and the Genetic Information Non-Discrimination Act of 2008. In addition to contacting the Title IX Coordinator, who is the compliance coordinator, persons with inquiries regarding the application of Title IX and 34 CFR Part 106 may contact the Regional Civil Rights Director, U.S. Department of Education, Office for Civil Rights, Region IV, 61 Forsyth Street S.W., Suite 19T70, Atlanta, Georgia 30303.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter

Optional Documents