Job location: Dental School-Evans Building

Employment Type: Full-time
Posted data: 2019-11-06
Req: JR00012965
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator, Dean's Office - Penn Dental Medicine

Job Profile Title

Administrative Coordinator

Job Description Summary

The Administrative Coordinator will provide administrative support to the Assistant Dean for Intramural and Extramural Affairs, the Associate Dean of Global Affairs, the Director of Faculty Affairs and Executive Support, and other leaders within the Dean's Executive Suite.

Job Description

Reporting directly to the Director of Faculty Affairs and Executive Support, this position will carry out day-to-day clerical duties for multiple senior leaders. This individual will provide administrative/office management support for the Office of Intramural and Extramural Affairs/Office of Global Affairs and the Dean’s executive suite. This includes travel, calendar scheduling and managing various clerical duties. Project coordination, execution, follow through, and extensive event planning expertise is required. The Executive Assistant must have a proven ability to work collaboratively and professionally with all levels of Penn Dental Medicine, which includes students, staff, visitors, faculty, alumni as well as members of the Board of Overseers, outside clients, vendors and international visitors. The Coordinator must be able to handle confidential information with a high degree of professional discretion.

This position will assist in memorandum of understanding (MOU) preparation and coordination with Penn Global, an MOU partner institution, and will maintain the School’s database of agreements.

This position requires clear communication, flexibility & adaptability when working with various administrative tasks, projects, events, etc. Coordinate office administrative responsibilities by efficiently managing resources, demonstrating consistent service orientation, having clear communication & being adaptable. Coordinate, plan, organize and manage conferences, events, & programs both international & domestic.

This position requires flexibility in working across different time zones for events and supporting various projects and programs across the School that may require work time and preparation time outside of standard business hours to support the needs of the global community and intramural and extramural events.

Qualifications:

High School degree or equivalent experience. Five years of progressively responsible administrative work experience, preferably in a University setting, mandatory. Working knowledge of University schools and divisions, policies, and procedures a plus. Must demonstrate the ability to deal with diverse constituencies, handle highly confidential information, and be highly-skilled in juggling multiple tasks simultaneously in a fast-paced environment. Must also be people-oriented, objective, and communicate well with different personality types; have the ability to think ahead, and demonstrate the capacity to catch and solve problems proactively. Excellent verbal, electronic, and written communication skills; impeccable managerial and interpersonal skills, and the ability to work strategically and collaboratively across departments and divisions essential.

***REQUIRED*** Please include a resume and cover letter as one attachment when applying.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Dental Medicine

Pay Range

$20.00 - $36.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.