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Payroll Technician

Employer
Merced College
Location
Merced

Job Details



Payroll Technician

Salary: $2,817.00 - $3,564.00 Monthly
Job Type: Classified Full Time
Job Number: 2019110402
Closing: 11/18/2019 12:00 PM Pacific
Location: Merced, CA
Department: Payroll


Merced College is a midsized community college located in California's Central Valley. Incorporated in 1889, Merced offers historical sites, affordable housing, access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county. The college is currently in a time of exciting innovation.

The Payroll Technician position will serve a vital role in the Payroll and Human Resources departments. We are looking for an individual who can use independent judgment at times, deal with a variety of tasks and enjoy a fast-paced work environment. This position requires an individual who enjoys attention to detail, is organized, and strives for accuracy . You will need to communicate effectively with faculty, staff, and students. We encourage you to apply and be a part of our Payroll team!

Merced College Vision
Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission
Growing our community through education and workforce training:
  • lifelong learning
  • basic skills
  • career technical education
  • transfer
  • degree/certificate programs
Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description:
Under general supervision, perform complex work involved in the maintenance of the District's payroll; maintain employee payroll information in an integrated information data system; audit and process incoming payroll data; assist departments with applicable forms and processes, compile and administer salary increases and retro pay; supervisor the work of student assistants and short-term, non-continuing employees; and perform related work as required.


Examples of Duties
Essential Functions:

  • Processes regular and supplemental monthly payroll for all employee groups; performs complex payroll calculations; verifies information from relevant forms; audits, corrects and balances payroll and a variety of reports
  • Processes and verifies student financial aid checks. Sorts and distributes student financial aid checks to appropriate departments. Cancels any student financial aid checks as necessary. Prints financial aid registers
  • Maintains and audits retirement contributions for the Retirement system; completes and processes enrollment and termination forms for submission to STRS, PERS, or Prudential
  • Compiles data, calculates complex retroactive salaries per negotiated contracts; determines, analyzes and adjusts annual retirement contributions and coding; implements and balances data to produce retroactive warrants in addition to normal payroll production
  • Monitors hours worked by contract faculty, classified, short-term, non-continuing employees, student employees and adjunct faculty to ensure authorization of work, correct use of budget codes, verification of pay rate, and to prevent over expenditure of funds
  • Calculates IRS, FTB and Family support garnishments in accordance with regulations; processes deductions and disburse payments semi-monthly; verifies and enters voluntary payroll deductions for disbursement on a semi-monthly basis
  • Develops and maintains complex payroll spread sheets; compiles, analyzes, calculates and audits information from all relevant forms, process adjustments, codes and enters information into the payroll system to produce warrants; coordinates and administers employee hours/days tracking programs and researches and resolves discrepancies
  • Compiles distribution of payroll warrants, reports and advice of deposit notices; mails and files payroll warrants; produces and disseminates payroll reports.
  • Generates stop payments, emergency warrants, accounts receivable, accounts payable, cancels/rewrites of warrants calculates and processes expenditure transfers with fringe benefits and prepares journal entries; processes internal advances for emergency situations
  • Interprets, applies and explains changing IRS regulations, Education Codes multiple retirement systems, and District policies to employees
  • Calculates and processes employee/employer health and welfare charges based on employee FTE, coverage selection and District Fringe Benefit rates
Knowledge of:
  • Current methods, practices, and terminology used in payroll, financial, statistical and record keeping
  • Modern office practices and techniques
  • Bookkeeping practices
  • Business mathematics
  • Spreadsheet and work processing practices and procedures
  • Faculty and staff union contracts, Federal, State and local tax laws and regulations, public employee retirement systems
Ability to:
  • Comprehend and perform complex payroll work with accuracy, work under time constraints
  • Make arithmetic calculations
  • Operate office machines, including a computer and 10-key by touch
  • Use computer software
  • Communicate effectively in English
  • Follow and understand oral and written directions
  • Develop and maintain financial and statistical records
  • Interpret and apply collective bargaining agreements
  • Meet with employees tactfully and courteously and answer questions in person and by telephone
  • Perform research, data compilation, analysis and evaluation, taking corrective action as needed
  • Maintain cooperative working relationships, demonstrate sensitivity to, and respect for, a diverse population


Typical Qualifications
Required:
  • Associate's degree in Accounting, Business, Finance or related area AND
  • Three years of increasingly responsible experience working with payroll, accounting, financial or statistical records OR
  • Associate's degree supplemented by major course work in accounting, business, finance, or a closely related field AND
  • Three years of increasingly responsible experience working with payroll, accounting, financial or statistical records
  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students
Preferred:
  • A professional certification in payroll is highly desirable. Examples include the "Fundamental Payroll Certification" (FPC) or the "Certified Payroll Professional"(CPP)
  • Prior experience in an educational environment is highly desirable


Supplemental Information
How to Apply: Candidates will submit a complete application on the Merced College Career Pages at https://www.governmentjobs.com/careers/mccd/transferjobs

  1. Letter of interest addressing your qualifications for the position
  2. Resume
  3. Legible unofficial college transcripts (undergraduate and graduate). Transcripts must include the degree major and date the institution granted the degree. Official copies are not required unless applicant is hired.
  4. Foreign transcripts must include a U.S. evaluation and translation.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Interview Information: Those applicants deemed most qualified for the position will be invited to appear for oral interviews before a screening committee. Finalist interviews with district administrators may follow. A limited number of candidates will be invited to interviews. Expenses for travel and accommodations will be the responsibility of the candidates.

Employee Benefits: The District pays (with small contribution from employee) health, prescription, vision and dental insurance premiums for the employee and dependents. Life and income protection insurance premiums are provided for the employee only, as well as paid vacation, sick leave and holidays.

Condition of Employment: The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. An applicant must be able to perform essential functions of the position with or without reasonable accommodations. All offers of employment are subject to approval by the Board of Trustees.




To apply, visit https://www.governmentjobs.com/careers/mccd/jobs/2622391/payroll-technician





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Organization

Established in 1962, Merced College enrolls over 11,000 students annually at its main campus in Merced, California, and at its campus in Los Banos, California, and several off-campus sites. The college serves the heart of the San Joaquin Valley, which leads the world in agricultural production. The area is rich in educational opportunity, with campuses of the University of California and the California State University nearby. World-renowned Yosemite Valley is only a short drive away.

Merced College is known for its commitment to student success and its service orientation. It leads comparable institutions in securing grants to support instructional programs, and provides additional support to students through numerous study centers and other learning support. The college has an outstanding Learning Resources Center that regularly hosts visiting authors as well as cultural events.  

Merced College provides transformative and empowering educational experiences to meet student and community needs. Merced College serves as a gateway to the future, providing accessible, affordable, and relevant education and workforce training for students in our richly diverse region. The college offers programs of study that lead to transfer, associate degrees and certificates. Merced College provides basic skills and non-credit courses, as well as community education for personal and professional enrichment.

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