Postdoc Coordinator

Stanford University

Job Number: 85313

The Division of Infectious Diseases at Stanford University is seeking a Postdoc Coordinator (Administrative Associate 3) to provide administrative and operational support with limited supervision of postdoc related duties.



Our Division encompasses all aspects of infectious diseases and geographic medicine, including clinical microbiology, hospital epidemiology, AIDS, international health, mechanisms of pathogenesis, the role of microbes in chronic & unexplained disease, human microbial ecology, parasitology, microbial & viral genomics, and tropical medicine.



In this role, you will:

• Act on behalf of the Division Manager in regard to establishing priorities and identifying and resolving problems that are administrative in nature related to postdoc appointments, reappointments, J and H visa processing, GFS system updates and more.
  
• Compose and draft documents and correspondence related to postdoc coordination; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  
• Oversee and process stipend payments for all current postdoc and visiting scholars in a timely and accurate manner with the Graduate Financial System (GFS). Run salary reports, conduct a thorough review of PTA assignments, and partner with the division's grant managers to resolve discrepancies. Discrepancies will require appropriate pay adjustments to be made. Oversee and process the Benelogic benefits payment for all current postdoc and visiting scholars in a timely and accurate manner.
  

* - Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.



To be successful in this role, you will bring:

• High school diploma and four years of administrative experience, or combination of education and relevant experience.
  
• Advanced computer skills and demonstrated experience with office software and email applications.
  
• Demonstrated success in following through and completing projects.
  
• Excellent organizational skills and attention to detail.
  
• Strong verbal and written communication skills.
  
• Excellent customer service and interpersonal skills.
  
• Ability to prioritize, multi-task, and assign work to others.
  
• Ability to take initiative and ownership of projects.
  
• Ability to routinely and independently exercise sound judgment in making decisions
  

In addition, preferred requirements include:

• Strongly prefer candidates with prior Stanford Postdoc and/or Fellowship coordinating experience.
  
• GFS experience
  
• Visa processing experience
  

Certifications & Licenses:

None






Physical Requirements*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.






Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You



Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
  
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
  

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information

• Schedule: Full-time
• Job Code: 4392
• Employee Status: Regular
• Grade: J
• Requisition ID: 85313

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To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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