Executive Assistant 1
- Employer
- DePaul University
- Location
- Chicago, IL
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Other Institutional & Business Affairs Jobs
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
DePaul University
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Job Title Executive Assistant 1
Job ID 3753
Location Loop Campus
Full/Part Time Full-Time
Regular/Temporary Regular
Multicultural Statement
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.
General Summary
The Executive Assistant reports to the Chief of Staff and the Vice President for Institutional Diversity and Equity and is responsible for performing high-level project management and administrative duties, coordinating and achieving successful implementation of strategic diversity initiatives and goals, working closely with a wide range of constituencies both internal and external, supporting the Chief of Staff and Vice President and the professional operation of the units.
Responsibilities of the Executive Assistant include, but are not limited to: project management, event planning, preparing meeting materials, calendar management, and reports as required by the Chief of Staff and Vice President, and maintaining office files and records. The Executive Assistant works simultaneously on a wide variety of projects, which may be investigative, analytical and/or administrative in nature and cover diverse topics, many of which are highly complex, time sensitive and confidential. In addition, the Executive Assistant provides administrative support for implementation of strategic plan initiatives. The Executive Assistant will demonstrate excellent interpersonal skills, project coordination, and the ability to work well with all levels of administration, faculty and staff, as well as members of the Board of Trustees.
Responsibilities & Duties
- Plan and execute monthly, quarterly and annual projects for the President’s Office and OIDE including but not limited to: the Affirmative Action Plan report, the Presidential Archives, the VIP student reports; and the President's annual Christmas video, Christmas cards and Christmas gifts sent to members of Joint Council, Cabinet, and the Board of Trustees.
- Coordinate and execute OIDE events including but not limited to: the BUILD Diversity Certificate program, the President’s Diversity Advisory Council meetings, the President's Diversity Series, and additional events as they arise.
- Manage cultural programming that furthers the university and office's strategic initiatives.
- Manage the budget and expenses for various events.
- Support the Chief of Staff, as liaison to the Board of Trustees by preparing meeting materials and briefing documents.
- Market events to targeted audiences, supervise registration process and systems, collect and analyze data and write reports to determine actionable trends to improve program effectiveness and efficiency.
- Support the Chief of Staff and Vice President's calendars and business travel arrangements; ensure effective utilization of these executives’ time by prioritizing competing events or conflicting schedules.
- Research and prepare briefing materials for meetings and special projects as directed and support university-wide committees.
- Maintain and oversee the OIDE website.
- Peform other duties as assigned.
Education & Experience
- Bachelor's degree.
Preferred Requirements
- Master's degree.
Other Skills & Abilities Reqd
- Ability to work effectively with all levels of university staff – executive, administrative, support – as well as faculty, students, and external constituencies to maintain ongoing relationships with diverse groups, including those with competing demands.
- Ability to manage multiple projects with strict and often overlapping deadlines.
- Excellent written, verbal communication and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook) and SharePoint.
- Exceedingly good organization skills with astute and careful attention to detail.
- Experience successfully creating and/or modifying processes.
- Ability to prioritize and manage multiple projects simultaneously and follow-through on issues in a timely manner.
- Flexibility and ability to adapt to quickly changing situations.
- Strong interpersonal skills and the ability to interact effectively as a member or leader of a team.
- Ability to work independently.
- High degree of professional discretion and ability to maintain confidentiality.
Other Attachments
You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.
Additional Information
- Occasional overtime required.
Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Full Benefits
Part-Time Benefits
Required Background Check:
Employment at
PI115095640
Organization
Working at DePaul University
Enrolling more than 23,000 students, DePaul is the ninth-largest private and largest Catholic university in the country. It offers over 200 graduate and undergraduate degree programs through nine colleges and schools. Nearly one third of DePaul’s students are of color—the most diverse of any private university in Illinois—and about 30 percent of each year’s freshmen class intend to be the first in their families to earn a college degree. DePaul’s success extends beyond recruitment—it is among the nation’s top 100 universities in awarding degrees to students of color.
Educating Chicago’s business leaders, lawyers, judges, teachers, artists and public servants for more than a century, DePaul enjoys an excellent academic reputation. It has earned impressive rankings from U.S. News & World Report for its business and law programs as well as distinctions for diversity and community service. A host of higher education guides have recognized DePaul for everything from its economic value and happy students to its hot and trendy campus and great town-gown relations.
DePaul prides itself on the strength of its academic programs, especially the programs in entrepreneurship, real estate, and the part-time MBA; computer science, network assurance and digital media; psychology and philosophy; music and theater; health and intellectual property law; and adult learning initiatives. Despite its size, the university is committed to providing students with personal attention; the student/faculty ratio is just 16:1. Professors who teach graduate students also teach undergraduates in small-group settings.
DePaul’s goal, expressed in the VISION twenty12 strategic plan, is to become one of the finest urban, Catholic universities in the United States. It is focused on creating nationally recognized, rigorous programs of study; preparing women and men to be at the forefront of their chosen fields as ethical and socially engaged leaders; and further strengthening its financial and operational foundations.
DePaul was founded in 1898 by the Congregation of the Mission (or Vincentian) religious community, which follows the teachings of 17th century French priest St. Vincent de Paul. Established to provide a high quality education to immigrants and others who were denied access to college, DePaul continues to embrace this mission today, recruiting and graduating significant numbers of students from disadvantaged and underrepresented groups.
Location
Located in Chicago, Illinois, DePaul has two primary campuses and four suburban locations. The Loop Campus is in the heart of the downtown business and cultural district and is home to four of DePaul’s colleges, a theater, a residence hall and most administrative functions. It is separated by a 20-minute trip on Chicago’s “el” train from the Lincoln Park Campus, close to Lake Michigan and Wrigley Field. Considered one of the nation’s most beautiful urban campuses, Lincoln Park is home to five colleges, the main library, numerous residence halls, a student center and the Ray Meyer Fitness and Recreation Center, open to employees and students.
Both campuses are located in thriving business and residential districts that are well served by public transportation, providing a full array of housing choices for employees. Chicago boasts six professional sports teams and some of the best theater, music and art venues in the nation. As an international business hub and conference center, Chicago enables employees to build strong professional networks and remain on the leading edge of their fields.
More Information on DePaul University
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