Job Title: Administrative Support Coordinator
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 25224
Job Code: 1035 Administrative Support Coordinator -12 Month
Department: College of Engineering
CompensationClassification: Administrative Support Coordinator I
Anticipated Hiring Range: $2,486/month - $3,550/month
Salary Range: $2,486/month - $5,148/month
FLSA Status: Non-Exempt

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please visit sjsu.edu/up.
About the PositionThe Academic Support Coordinator will support two departments located in separate offices within the College of Engineering (Civil and Environmental Department/Mechanical Engineering Departments). The incumbent will work 20 hours in each department. Actual schedule to be determined at the time of hire.

Administrative Support Coordinator performs a full range of clerical and administrative support duties for the department, including, but not limited to: front desk support and answering phones; greeting all visitors and students; assisting with events and scheduling appointments; tracking and ordering office supplies; mail distribution; student relations and assistance with questions and problems; assisting with hiring, supervision, and oversight for the department's Student Assistants' time reporting and their payroll approval.
Required Qualifications-Completion of a high school program, technical/vocational program, or their equivalents.
-Two years of related office work experience.
Preferred Qualifications-Bachelor's degree
-Clerical/ office experience
Knowledge, Skills & Abilities-Mastery of English grammar, business writing, punctuation and spelling, with ability to compose and appropriately format correspondence
-Strong oral and written communication skills
-Excellent customer service and interpersonal skills
-Knowledge of software applications, particularly MS Office and Google app suite software
-Ability to handle multiple work priorities, organize and plan work and projects
-Ability to train and direct student assistants to help as needed with tasks
-Ability to understand and gain thorough knowledge of SJSU, college, and department methods, procedures and practices, and to explain those policies to students and the general public
-Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
-Ability to work independently and as part of a team, handle multiple work unit priorities and projects, and perform tasks in a busy office
-Ability to effectively establish and maintain cooperative and positive working relationships
-Ability to collaborate in a multicultural, team environment
Application ProceduresComplete the SJSU Online Employment Application and attach the following documents:
-Resume
-Letter of Interest
-List of References

All applicants must apply within the specified application period: October 25, 2019 through November 11, 2019. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment StatementSan José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Contact InformationUniversity Personnel
jobs@sjsu.edu
408-924-2166
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