Academic Affairs AssistantDepartment: Provost and Registrar’s Offices
Reports to: Provost
Status: Full-time, Hourly
Class: Non-Exempt
Date Last Revised: October 2019

Illinois College is a residential, private liberal arts college located in historic Jacksonville, Illinois, 85 miles north of St. Louis, Missouri, and 30 miles west of Springfield, the Illinois State Capital. True to its founding vision in 1829, Illinois College is a community committed to the highest standards of scholarship and integrity in the liberal arts. Illinois College promotes academic freedom, equality of opportunity, and human dignity through an increasingly diverse student population. The College develops in its students qualities of mind and character needed for fulfilling lives of leadership and service, fostering academic excellence rooted in opportunities for experiential learning while preparing students for lifelong success.

Summary

This is a temporary position (through June 2020) to support the Registrar and Provost’s Offices. The assistant will be responsible for responding in a timely and accurate way to inquiries to both offices from students, faculty, and the public, as well as maintaining accurate records pertaining to student enrollment, budgets, and other data. Position requires excellent interpersonal, project management, and data management skills.

Essential Functions

The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

Provide excellent service to students and faculty in person, via email, and on the phone

Accurately maintain budgets and process reimbursement forms.

Effectively utilize the software which manages student academic records, ensuring their integrity and appropriate confidentiality.

Provide hospitable interactions with members of the public.

Organize book distribution at the beginning of the term and collection at the end.

As needed, conduct data analysis projects to support the work of both offices.

Assist with mailings and other communications.

Assist with the planning and organization for Commencement and related activities.

Minimum Qualifications

Bachelor's degree

Intercultural competence and the ability to work with diverse populations

Excellent organizational skills

Knowledge of all Microsoft Office programs and openness to learning new software

Extraordinary customer service

Ability to manage multiple projects in a fast-paced environment

Flexibility, student-centeredness, and a strong work ethic

Good judgement and the ability to full maintain confidentiality

Preferred Qualifications

Professional experience working with college students

Experience with the Jenzabar software system

Prior work experience dealing with the public

To apply submit a cover letter, resume and list of references to the Office of Human Resources by email to ichr@ic.edu or by mail to:

Office of Human Resources
Illinois College
1101 West College Avenue
Jacksonville, IL 62650

Illinois College is an equal opportunity employer and encourages applications from underrepresented minorities and women.