Posting Details

Posting Details

Posting NumberS04195PWorking TitleBusiness Operations ManagerDepartmentInstitute of Higher EducationAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Institute of Higher Education is an academic unit of the University of Georgia committed to advancing higher education policy, management, and leadership through research, graduate education, and outreach. The Institute’s mission encompasses higher education issues at the campus, state, national, and international levels.

The Institute is noted for its multidisciplinary approach to graduate education and research, with areas of specialization in federal and state policy, governance and administration, institutional and system finance, faculty careers and development, institutional research and assessment, and knowledge development and exchange.

College/Unit/Department websitePosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8 AM to 5 PM, Monday- Friday

Advertised SalaryCommensurate with experiencePosting Date10/21/2019Open until filledYesClosing DateProposed Starting Date01/02/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleBusiness Operations ProfessionalPay GradeFLSAJob FamilyBusiness And FinanceFTE1.00Minimum QualificationsPreferred QualificationsPosition Summary

The Business Operations Manager is expected to perform assigned duties, responsibilities and tasks with a high degree of independence and exceptional proficiency.

This position will be responsible for the management of fiscal and human resources activities of the Institute; will work closely with the director to create annual budgets and project financial needs for state, income, foundation and restricted funds; will develop financial reports and provide timely information to the director and PI’s on a monthly basis; will oversee all HR functions and processes; will be the payroll representative, processing payroll for faculty, staff and students; and will serve as the business representative for Institute to BAAF and related groups.

This person will ensure that all financial transactions and accounting meet Institute of Higher Education guidelines, University of Georgia policies, and Board of Regents policies.

Knowledge, Skills, Abilities and/or Competencies

• Proficiency in UGA business systems including the budget management system, financial management system, and HCM system as well as others. The manager should be able to meet deadlines in relation to assigned accounts by prioritizing tasks.
• Expertise in applying University policies and procedures in sponsored programs administration, restricted accounting, budgets, and payroll. Demonstrated experience with the grants portal and other grants reporting tools.
• Knowledge of budgetary theory, principles and practices; the ability to interpret policies and procedures and to propose solutions to problems.
• Strong organizational, written and oral communications, and critical-thinking skills. Be self-motivated and possess the ability to work well in an environment where multi-tasking is expected. Demonstrates a strong attention to detail.
• Show an excellent attendance and performance record. Be readily available to the director and associate director and maintain effective working relationships with all Institute faculty and staff.

Physical Demands

Ability to sit at a computer for several hours at a time.

Is driving a responsibility of this position?Is this a Position of Trust?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Financial Management:
• Review and/or approve internal UGA financial transactions to include vendor payments, reimbursable expenses and travel, ensuring that funding is available and expense is allowable according to UGA/USG policies.
• Preparation, submission, and management of financial transactions to include journal vouchers, budget amendments and other transactions.
• Responsible for oversight and use of P-card and the UGAMart. Tracks expenses, orders, and deliveries and assures full compliance with requirements.
• Provide monthly reports on all funds to the director of the Institute.
• Review and manage all foundation accounts, approving transactions according to UGAF policies and procedures.
• Ensure proper year-end close out on all funds.
• Communicates approved financial policies and procedures to faculty, graduate students, and staff; provide advice as necessary.

Percentage of time50 Duties/Responsibilities

Duties/Responsibilities

Payroll:
• Serve as department payroll representative; process and approve all payroll for faculty, staff, students and temporary employees.
• Set up funding and change funding for all employees as needed.
• Reconcile all monthly, academic, bi-weekly, and summer payroll reports for accuracy.
• Work with confidential information such as personnel documents, salary information, and student records.

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Awards Management:
• Provides professional management for sponsored projects including pre-award, award, and post-award. Assists Principal Investigators and Co-PIs with grants and contracts.
• Development and preparation of budgets to accompany proposals; management of award agreements, contracts, subcontracts, invoices, grants, budgets and sub-budgets.
• Review and/or approve financial transactions for contracts and grants.
• Proper interpretation of related sponsor policies, regulations and statutes, related University and Board of Regents policies and procedures. Adherence to Institute of Higher Education and University fiscal controls.
• Analysis and preparation of regular and ad hoc reporting for faculty and director.

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Human Resources:
• Assist in creating and revising job descriptions, and developing comparative analyses for postings and reclassifications. Utilize UGAJobs to post vacant staff positions, reclassify existing positions, or create new positions as needed.
• Coordinate all new hire and termination paperwork for staff and temporary hires.
• Assure that all employees have completed orientation, ethics training, and/or other training.
• Create secure, confidential personnel files.
• Process Workers’ Comp forms, FMLA forms and Shared Leave forms as needed.
• Serve as departmental HR Liaison.

Percentage of time13 Duties/Responsibilities

Duties/Responsibilities

Other duties as assigned

Percentage of time7Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Are you a current employee of the University of Georgia?
   • No Response
   • No
   • Yes
2. * Do you have experience in working with detailed budgets?
   • Yes
   • No
3. * Briefly describe your experience with managing state and departmental sales budgets.

   (Open Ended Question)

Applicant DocumentsRequired Documents

1. Resume/CV
2. Cover Letter

Optional Documents