Undergraduate/Masters Program Officer (Anthropology)🔍School of Humanities and Sciences, Stanford, California, United States📁Student Services📅Oct 21, 2019 Post Date📅85114 Requisition #Student Services Officer 1
Job Code: 7501
Grade: F
Exemption: Exempt

Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE:
Undergraduate/Masters Program Officer: Responsible for all aspects of the Anthropology Department’s undergraduate program. Work in close cooperation with the Undergraduate Committee, Curriculum Committee and Graduate Admissions Committee. Also, responsible for all aspects of the department’s co-terminal masters and terminal master’s degree programs, including admissions; monitoring M.A. student degree progress; clearing students for graduation; advising the department on changes in university policies and procedures related to the MA degree and for maintaining the department’s co-terminal /terminal master’s program handbook and web resources.

Play a vital role developing recommendations regarding departmental and university policies and sensitive student issues. Make recommendations to the faculty regarding all undergrad/MA degree and curriculum issues. Prepare the yearly budget for the undergraduate program. Responsible for financial administration of department’s undergraduate research grant program, commencement ceremony, undergraduate events and conferences. Write and prepare UG and graduate MA informational materials, brochure, outreach flyers and associated social media. Responsible for preparation and production of the Anthropology undergraduate journal. Hire, train, and oversee department peer advisors, UG journal editorial staff and UG student workers. Interface with staff from central university offices and others on matters related to undergraduate and graduate student status, financial aid, and degree program. Manage the department Graduate Admission process under the direction of the Student Services Manager (i.e. test and assist in the implementation of new graduate admission technologies, including: applicant pools, decision letters, creating templates, assigning templates for release, and ensuring archive records). Represent department at University Registrar, VPUE, Student Services meetings.
CORE DUTIES*:
•Oversee, review and administer student records, analyze data, and make recommendations that require interpretation and influence decisions on routine issues.
•Develop recommendations and collaborate with other staff, faculty and other offices to resolve complex issues.
•Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., in order to assist them in making appropriate choices and decisions.
•Provide first line response to identify students in crisis and refer to appropriate resources, as needed.
•Contribute to developing and analyzing review process of offerings, policies and programs. Collect and analyze data from multiple sources, prepare reports. Contribute to identifying trends, needs analysis, participate in the implementation and testing of technology.
•Develop, analyze, and review policies by incorporating feedback and trend data from reports, reviews, committee meetings, and students.
•Contribute to development of marketing materials and strategies, assist in planning and developing programming activities, outreach functions.
•Apprise students of research, fellowship and scholarship opportunities and participate in related student recruitment and selection.
•Serve as a subject matter resource to other departments; represent unit/department.
•May assist with the administration of financial processes.
•May train and supervise other staff, volunteers, student and temporary student workers.
* - Other duties as assigned
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:
•Strong written and verbal communication skills.
•Basic computer skills, including experience with Microsoft Office Suite.
•Basic analysis and problem solving skills.
•Customer service skills.
•Relevant computer systems/technology experience.
•Understanding of financial transactions.
•Ability to learn and understand compliance with legal, financial, and university policies and external regulations.

PHYSICAL REQUIREMENTS*:
•Frequently sit, perform desk-based computer tasks.
•Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORK STANDARDS
•Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
•Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
•Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.
Additional Information

• Schedule: Full-time
• Job Code: 7501
• Employee Status: Regular
• Grade: F
• Requisition ID: 85114