Executive Assistant - CBMC/NPRL

Job description

Posting Information

Position Information

Position TypePermanent Staff (SHRA)Is this an internal only recruitment?NoPosition TitleExecutive Assistant - ContributingWorking TitleExecutive Assistant - CBMC/NPRLPosition Number00060811Vacancy IDP010971Budgeted Hiring Range$39,236 - $47,954Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade EquivalentGN06Full-time/Part-time Permanent/Time-LimitedFull-Time PermanentIf time-limited, estimated duration of appointmentHours per week40Work Schedule

Monday-Friday
8 AM-5 PM

Department Name and NumberSOP-CBMC-452100Date First Posted10/18/2019Closing Date10/24/2019Position LocationChapel Hill, NCPosition Posting CategoryAdministrative/Clerical Support Position Summary Information

Department Description

The UNC Eshelman School of Pharmacy at the University of North Carolina at Chapel Hill is the number one pharmacy school as ranked by U.S. News & World Report in its 2017 America’s Best Graduate Schools edition. We are a nationally recognized leader in progressive pharmaceutical care practice, education, and research. The School enrolls approximately 600 Doctor of Pharmacy students, 80 Ph.D. students, and 20 master’s degree students. We maintain a robust research enterprise dedicated to finding new treatments for diseases and better ways of delivering health care. The School ranks second among the nation’s pharmacy schools in external research funding received. Our mission is to develop leaders in pharmacy education, pharmacy practice, and the pharmaceutical sciences who make a difference in human health worldwide.

The K.H. Lee Natural Products Research Laboratories (NPRL) engage in research using medicinal chemistry-based methods to discover new drugs from herbal medicines, particularly Traditional Chinese Medicine. The NPRL combines the fields of the most advanced natural products chemistry and synthetic medicinal chemistry as well as cutting-edge life science technologies in its new drug discovery and design program. An iterative process of bioactivity screening/synthetic modification is used to optimize herbal medicine-based bioactive natural products and their analogs as clinical trials drug candidates for treating cancer and AIDS, as well as other diseases.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

Assistant to the Director of the Natural Products Research Laboratories (NPRL), which coordinates/collaborates with more than 60 laboratories worldwide. This position is defined and impacted by the effective working relationship established with the Director. The position serves as the principle administrative support. There are situations where incumbents function as an assistant much of the time, but still have some responsibilities of an operational nature. Work ranges from standardized office support assignments to performance of administrative duties involving decision-making and judgment. Work requires contact with faculty, staff, managers of other units within the organization, and representatives of other educational and research institutions. The duties and responsibilities are:

- Independently coordinate the Director’s activities and functions. Independently anticipates calendaring issues, makes necessary changes to schedules and informs all affected in order to maintain efficiency. The incumbent is expected to take the initiative and be persistent in assuming responsibilities that will relieve the administrative burden on the Director. Empowered with a wide degree of creativity and latitude. Assists with receiving and responding to both email and paper correspondence, including prioritizing and auto-translating when necessary.

- Tracks and monitors pending NPRL issues for follow-up and independently develops an agenda for future NPRL meetings. Serves as the NOPRL administrative contact to faculty and scientists. Distributes/disseminates information to faculty as needed/requested.

- Arranges itinerary and travel accommodations for special guests, visiting lecturers, and scholars. As needed, follows all Faculty Diversity and UNC hiring protocols, completes appropriate forms, tracks applicants, composes and sends out employment letters, coordinates visa applications, and assists with visitors’ travel arrangements, including accommodations.

- Assists the Director in annual performance evaluations of staff and faculty, as well as in the creation and implementation of professional development plans. Assists the Director in the appointment, reappointment, promotion, and tenure process for all NPRL faculty.

- Relays information on sensitive matters to constituents, external or within the school. Answers and directs inquiries regarding external but university-related activities for the NPRL. The Director actively serves on scientific advisory boards in the research community where he officially or unofficially represents the university. As such, it is the duty of this position to provide administrative support when possible for these activities and to integrate them into the daily routine activities of the Director. In addition, the association contributes to agendas and committee reports (often confidential) and prepares travel expense reports, including requests for travel advances and travel reimbursements.

- Demonstrates thorough knowledge of the NPRL’s and school’s programs, policies, and structures, along with the ability to assess situations and determine the appropriate courses of action and develop solutions and options to consider within these programs, policies, and structures. Seeks out and suggests improvements to operations, including new procedures, documentation, and training. Works collaboratively with administrative support associates in day-to-day activities. Prepares reports and data as needed. Oversees the NPRL website, including Director’s professional profile, to ensure quality and the website is up to date. Tracks and monitors pending NPRL issues for follow-up and independently develops an agenda for future NPRL meetings.

- Reviews draft scientific manuscripts for grammar and spelling. Uses tracking changes in Word, when needed, to propose revisions for style and clarity. Conducts searches of scientific literature using SciFinder and the Web of Science. Participants in preparation of review articles and book chapters. Assists in the Director to archive historic NPRL documents, including grant applications and project documents Scans paper documents to searchable pdf files for electronic archiving and other duties as assigned.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities

Extensive computer experience, with word processing, presentation software, Microsoft Office products and spreadsheets is required. It requires use of ChernDraw and the ability to adapt to a wide range of data sources and tools. Requires working knowledge of the lnfoPorte, Finance Central, Connect Carolina, TIM, and ECRT systems. Requires proficiency in the Microsoft Office Suite, including the following features: tracking changes and comments (Word); pivot tables (Excel).

Familiarity with policies and procedures related to international students and scholars is required.

Preferred Qualifications

Knowledge of scientific literature search tools is required, including SciFinder and the Web of Science. Demonstrated research and writing skills are required. Manuscript editing experience is preferred.
Experience working in a multi-lingual environment is preferred.
Experience troubleshooting computer equipment is preferred.

Required Licenses/Certifications Special Physical and Mental RequirementsPosition/Schedule RequirementsPosition AttributesStimulus/ARRA FundedNoQuick Linkhttp://unc.peopleadmin.com/postings/171359 Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant DocumentsRequired Documents
  1. Curriculum Vitae / Resume
  2. Cover Letter
  3. List of References
Optional Documents
    Posting Supplemental Questions

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      Job No:
      Posted: 10/20/2019
      Application Due: 10/26/2019
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