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Executive Secretary

Employer
University of North Florida
Location
Jacksonville, FL

Job Details

Posting Details

Position Information

Job TitleExecutive SecretaryPosition Number339140Requisition NumberB06980Position TypeSupport Staff Non ExemptClass Code0114Time-limited throughType of AppointmentFull-TimeFaculty Position Sub-TypeLength of AppointmentInternal Recruitment?NoWorking HoursM-F 8:00am - 5:00pmDepartmentScholarship CoordinatorOrganizationUniv Development/Alumni Engagement DivisionUniv Development/Alumni EngagementCollegeApproved Hiring Salary Range$22,238.63 to NegotiablePay BasisAnnuallyEOD

In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Faculty InitiativesGeneral Description / Primary Purpose

Performs complex secretarial and administrative support. Work involves handling and preparing sensitive and/or confidential information. Typically reports to an Associate Dean, Assoc VP, Asst VP or Director.

Essential Duties

Job Function

This position provides administrative and secretarial support to the Director and Assistant Director of Donor Engagement and Stewardship. This position interacts with all of the departments within the division, all university Vice Presidents, UNF Foundation, UNF BoT members and outside constituencies. Essential duties include, but not limited to:
-Monitors, and tracks E&G, and Foundation budget expenditures for the Donor Engagement and Stewardship unit.
-Arranges material for meetings, conferences and social functions for Donor Engagement and Stewardship unit and UDAE office events. These arrangements include assisting in composing, printing, and sending invitations; determining appropriate location, room space and time; ordering refreshments; notifying police for parking location and reservations; and ensuring the proper signage is displayed.
-Prepares, and maintains travel arrangements, and all paperwork involved for reimbursement for travel expenses for the Director and Assistant Director of Donor Engagement and Stewardship.
-Maintains inventory and handles purchasing of office supplies for the Donor Engagement and Stewardship unit.
-Maintains a procedures manual for this position.
-Serves as support for search and screen committees, for the operations of the UDAE unit.
-Performs other related tasks in the University Development and Alumni Engagement Division when required.
-Assists the Director and Assistant Director with preparation and programming for Foundation Board meetings.
-Assists in gathering information for spreadsheets and preparing material for supervisor’s use in developing slide presentations, reports and speeches to community agencies.
-Attends Donor Engagement activities, serves as facilitator at special events, takes and transcribes minutes when required.
-Assists with application intake, awarding, mailing and related communications for centrally awarded Foundation scholarships.

Percentage Of Time100 Posting Detail Information

Marginal FunctionsRequired Qualifications

High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Faculty Position Required QualificationsDepartmental Requirements

Preference shown to applicants who meet the required qualifications and also possess the following:
Proficiency in the Microsoft Office Suite, and the ability to learn other specialized software such as Raiser’s Edge NXT, Financial Edge NXT, Banner, etc. This position requires a pleasant working attitude and willingness to work with development officers, immediate supervisor, coworkers and university clients. Position requires reliable job attendance and punctuality.
This position requiters highly refined organizational and interpersonal skills.

Statement(s) of Understanding Definition

This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or CertificationMachines/Equipment used regularlyAnticipated Start Date11/18/2019Job Posting Date10/18/2019Application Review Date10/25/2019Application DeadlineOpen Until FilledYesPoint of Contact InformationEmily Gebbia 904-620-2177Hiring OfficialEmily WilliamsonLocation if not JacksonvilleSpecial Instructions

Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Emily Gebbia at (904) 620-2177 or at e.gebbia@unf.edu.

Quicklinkhttp://www.unfjobs.org/postings/11696Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How many years of experience directly related to the position/job function do you have?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7-10
    • 11+
  2. * What is the highest level of education you have attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PhD
  3. This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: http://floridavets.org/benefits-services/veterans-preference/ If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?
    • Yes
    • No
Documents Needed to ApplyRequired Documents
  1. Cover Letter/Letter of Interest
  2. Resume
Optional Documents
  1. DD-214

Organization

Mission Statement

Our student-centered mission is to create the next generation of thinkers, leaders, and problem solvers with the knowledge and experience to uniquely change the world. 

Vision Statement

University of North Florida will be the higher education nexus where diverse students, faculty, and organizations from around the world collaborate to creatively innovate for the advancement of society.

Values

We achieve excellence in all we do; we are an institution of uncompromising character; we lead with humility, humanity and integrity.

 

Integrity – We do the right thing for the right reason at the right time.

Respect – We treat everyone with kindness, we are informed by the perspectives of other, and we draw strength from our differences.

Accountability – We are responsible for how the outcomes of our actions affect others and our environment. 

Innovation – We harness creativity and talent to turn challenges into opportunities and problems into solution in a uniquely UNF way.

 

Strategic Goal

University of national prominence and distinction with North Florida as our catalyst and student success as our mantra.  Learn more about UNF’s 2020-2025 Strategic Plan.

Statement of Unity

UNF stands in unity and solidarity with all members of our community, regardless of genetic information, race, color, religion, age, sex, disability, gender identity and expression, sexual orientation, marital status, national origin, or veteran status. We are proud of the diversity in our students, faculty and staff.

We strongly condemn acts of hate and bigotry as antithetical to the university's core values of mutual respect and civility. Actions and words that seek to deny human beings full membership in the broader moral community on the basis of arbitrary characteristics are intolerable. We stand opposed to violence in language or in action, and we see these as a threat to the mission of UNF as a public university that is committed to intellectual and cultural growth and civic awareness.

We pledge to stand with and for those who are the most vulnerable members of our community and to take actions that help our students and fellow employees feel safe and know that they are safe. We affirm UNF's unreserved commitment to student success within a diverse, supportive campus culture. We seek to embody the ideals of a free and democratic society, and we fully support and value each member of our community.

 

Company info
Telephone
9046202710
Location
1 UNF Drive
Jacksonville
FL
32224
US

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