Description*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.* Universityof Colorado l Anschutz Medical Campus

Schoolof Medicine, Department of Medicine,Division of Gastroenterology

AdministrativeCoordinator (Administrative Assistant II)

Position#709412 – Requisition 17549

 The University ofColorado Denver l Anschutz Medical Campus seeks individuals with demonstratedcommitment to creating an inclusive learning and working environment.  We value the ability to engage effectivelywith students, faculty and staff of diverse backgrounds.

 TheDivision of Gastroenterology hasan opening for a full-time, University Staff (unclassified) Administrative Coordinator (AdministrativeAssistant II) position.

 TheUniversity of Colorado Anschutz Medical Campus ranks among the top institutionsnationally in clinical care, education and research. Its 230-acre campus,designed to enhance collaboration and interprofessional education, hosts theCollege of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, andPublic Health; the Graduate School; a Health Sciences Library; and twohospitals. Strategically located contiguous to the campus are a biosciencesresearch park and the soon-to-be-completed Veterans Hospital. CU Anschutzoffers two undergraduate degrees, 35 graduate degrees, and fivefirst-professional programs. More than 4,000 students learn alongside facultymembers who also make meaningful medical discoveries and provide expertclinical care through 1.5 million patient-visits annually. A hub for researchand innovation, CU Anschutz receives over $400 million in research awards eachyear and has filed 1,300 patent applications and formed 53 new companies since2002. Read CU Anschutz Quick Facts here.

This class describesthe third administrative assistant level. While the type of duties is similarto those performed by the Administrative Assistant I, the complexity of the jobis different. The systems, operations, and processes are still established anddefined but allow more flexibility and latitude in adapting practicalapproaches or routines for various situations. Not all circumstances arecovered by established guidelines or they do not work so positions mustimprovise solutions and alternatives. Illustrations include, but are notlimited to, positions that are authorized to make exceptions to eligibilityrequirements, quotas, and fees or charges; design work methods used by others;perform desk top publishing, including the design, layout, paste up, andediting of program documents; produce technical documents, such as scientificpapers, use several software packages; release official information ordocuments that are legally confidential depending on the reason, requestor, anddocument requested; schedule facilities, such as class or conference rooms, bydetermining the eligibility of the event and group; plan events by writing specificorders and compiling operating expense data, arranging the logistics andequipment, selecting menus and caterers, designing decorations, scheduling thesite, locating selected presenters, setting reservation deadlines, and makingtransportation and lodging arrangements for participants; create and signcorrespondence without prior instructions where the content varies based on thenature of issue being addressed; and, complete the forms to adjust or transferfunds as restrictions change or to cover shortages, and authorize expendituresfor office supplies.

 Nature of WorkThe purpose of thisposition is to provide a full-range of administrative support for the GIDivision with an emphasis on heavy calendar management and scheduling fordivision leadership. This position will handle sensitive and confidentialinformation with a high-level of discretion. Under the guidance of the Division Administrator and the BusinessServices Professional, will execute various administrative processes fromconception to completion, and will seek training and guidance on new policiesand procedures. An individual who exercises personal responsibility andaccountability, a high level of discretion, customer service skills, and acommitment to excellence is highly desirable.

 Examples of Work Performed:Provide consistentand high quality administrative support to faculty within the GI Divisionincluding:

Calendar management for division leadership and other division faculty as needed, responding to all requests in a timely manner.

Coordinate agendas as needed.

Meeting logistics (scheduling, room reservations, remote meeting setup, notification of members, agenda distribution, etc.)

Route letters and documents in a timely manner.

Maintain clinical schedules using Excel, AMION, and other software as necessary. Distribute and communicate schedules on a regular basis.

Coordinate travel logistics, prepare and track expenditures, and prepare expense reimbursements.

Perform basic document editing, formatting, and creation.

Assist with basic administrative needs across the division including: mail retrieval and distribution; general office cleanup; supply ordering and organization.

Maintain shared division documents and electronic files.

Serve as an administrative point of contact for staff and faculty in the Division.

Performs other administrative and office duties as assigned.

This description is a summary only and isdescribing the general level of work being performed, it is not intended to beall-inclusive. The duties of this position may change from time to time and/orbased on business need. We reserve the right to add or delete duties andresponsibilities at the discretion of the supervisor and/or hiring authority.

 PLEASENOTE:Candidates will be responsible for travel expenses related to the interviewprocess and any relocation expenses, if applicable

 Salary and Benefits:The hiring salaryfor this position is $34,752 - $45,768 and is negotiable and commensurate with skills andexperience. This position is eligible for overtime compensation.

Your total compensation goes beyond thenumber on your paycheck. The University of Colorado provides generous leave,health plans and retirement contributions that add to your bottom line.

  Benefits: https://www.cu.edu/employee-services/benefits.TotalCompensation Calculator: https://www.cu.edu/employee-services/total-compensation

QualificationsMinimum Qualifications:  Two years of generalclerical experience. One year of this experience must have included complexcalendar support or scheduling for multiple individuals.

 Substitution: College or university course work appropriate to thework assignment, may substitute on a year for year basis for the experience butnot for the specific experience.

 Preferred Qualifications:

Abachelor’s degree in business, business administration, event management,finance, accounting, social sciences, public administration, communications, ora directly related field from an accredited institution.

Experiencewith complex scheduling.

Experienceworking in a customer service-related role

Experiencecoordinating travel, preparing experience reports, or with coordinating meetinglogistics.

Competencies (Knowledge, Skills, and Abilities):

Ability to communicate effectively, both in writing andorally.

Strong interpersonal skills with the ability to establishrapport with persons of diverse backgrounds

Ability to establish and maintain effective workingrelationships with employees at all levels throughout the institution.

Outstanding customer service skills.

Attention to detail

Demonstrated commitment and ability to advance diversity andinclusion.

Intermediate skills in Microsoft Office applications: Word,Excel, Outlook. Familiarity with Microsoft Teams.

Skilled in complex scheduling, organizing, and planning

Skilled in problem solving combined with the ability toprioritize projects with a  strong senseof urgency

Excellent time management and communication skills

Ability to work independently, be self-motivated, and detailoriented.

Ability to interpret complex rules, regulations, policies,procedures, and guidelines.

Diversity and Equity:Please click here for information on disabilityaccommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

 The University of Colorado Denver | Anschutz MedicalCampus is committed to recruiting and supporting a diverse student body,faculty and administrative staff. The university strives to promote a cultureof inclusiveness, respect, communication and understanding. We encourageapplications from women, ethnic minorities, persons with disabilities and allveterans. The University of Colorado is committed to diversity and equality ineducation and employment.

 The University of Colorado Denver | Anschutz MedicalCampus is dedicated to ensuring a safe and secure environment for our faculty,staff, students and visitors. To assist in achieving that goal, we conductbackground investigations for all prospective employees.

Job Category: Administrative Support and Related
Primary Location: Aurora
Schedule: Full-time
Posting Date: Oct 18, 2019
Unposting Date: Nov 17, 2019, 11:59:00 PM