Posting Details

Position Information

Job TitleCoordinator International Student AffairsPosition Number312540Requisition NumberB07072Position TypeAdministrativeClass Code9627Time-limited throughType of AppointmentFull-TimeFaculty Position Sub-TypeLength of AppointmentInternal Recruitment?NoWorking Hours8:00am-5:00pmDepartmentInternational Center (CIE)OrganizationStudent Affairs DivisionStudent AffairsCollegeApproved Hiring Salary Range34,000-negotiablePay BasisAnnuallyEOD

In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose

The Coordinator Study Abroad, under the direction of an Assistant Director or above, assists in the design, development and implementation of departmental processes and/or programs. Recommends policies and procedures to ensure effective coordination of departmental programs.

Essential Duties

Job Function

Advise students on education abroad options, specifically UNF approved exchange partners, 3rd party providers, or Internships, research, conferences with the goal of developing and expanding opportunities for individual students. This includes all processes related to pre-departure, arrival, and re-entry protocols.

Ensure University requirements/policies relating to Study Abroad courses are followed. Facilitates the collection of Clery data (Clery Bill -H.R.3344, S.1925, and S.1930) reported by students on individual study abroad trips and international conferences/internships. This position collects information crucial to the Annual Security and Fire Safety Report (ASR).

Ensure we mitigate risks and are well prepared to manage situations should they arise (in relation to World News, Alerts and Updates; Emergency Communication; Health and accident Insurance and Mental Health Abroad). This position reviews and updates UNF’s emergency assistance protocols and procedures for Individual students going out on 3rd party, exchange, and other programs, specifically emergency preparedness/response and crisis management. The position serves as an emergency contact for Individual trips while abroad by providing guidance, mitigate risk, and managing crises to keep UNF travelers safe while abroad.

Coordinates with various campus units such as Financial Aid, Controller, Advising Units, Registrars, Conduct and others throughout all stages of study abroad, from the first interest meeting to compiling grade memos after students have returned to campus. Coordinate with Admissions, exchange partners, and 3rd party providers to obtain overseas site/school approvals. Initiates conversations with students about their Academic’s and where study abroad fits into their 4-year college plan. Works with Advisers to determine course equivalencies; transferable institutional credits to UNF, complete concurrent enrollment forms, prepares grade memos, collection of International Transcripts, and then sends all international transcripts/documents to enrollment services processing for academic credit. Works with Conduct to determine if students comply, and/or helping students complete incident reports while abroad (if necessary) and routing those forms and situations to Conduct for review. Facilitates the process of contacting financial aid and determining if students are eligible to receive aid to go abroad. Obtains host enrollment information and Contractual agreements from 3rd party providers to route to Financial Aid.

Recruit students for exchanges and 3rd party providers; Develop and print materials for general and specific activities abroad (such as marketing for exchanges); Manage student information/online applications, including visa’s and emergency contacts; Act as a resource for students in obtaining passports; determining visa needs and assistance with submitting the necessary documentation for study abroad.

Inform individual students of insurance policies and procedures; assists students in filing claims (when emergencies arise) then distribute reimbursements once payments come through our office. Advise on scholarships; Respond to student inquiries; Maintain bulletin boards, web pages, etc.; Maintain/process ISIC cards; Collaborate with Coordinators for International Students on University exchange partners and balance agreements. Write the Annual Report for Study Abroad, the Division, and Open doors, as well as other reports. During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence.

This position works with all Off-Campus Vendors and 3rd party vendors related to study abroad.

Percentage Of Time Posting Detail Information

Marginal Functions

Present study abroad info sessions; Safety sessions for faculty/staff/students relating to response time, University Alcohol policy, Student Conduct and knowing where to go in case of a medical emergency; pre-departure workshops, Participate in Open Houses, New Parents Days, transfer orientations, Organize study abroad fair, Faculty workshops etc.

Required Qualifications

A Master’s degree from a regionally accredited college or university in a directly related area of specialization; or a Bachelor’s degree from a regionally accredited college or university and two years of experience directly related to the job functions.

Faculty Position Required QualificationsDepartmental Requirements

Preference shown to applicants who meet the required qualifications and also possess the following:
Master’s degree from a regionally accredited institution in an appropriate area of specialization; Experience in living/working abroad, personal academic study abroad experience(s), or professional work experience in a study abroad office in a U.S. post-secondary academic setting; Strong understanding/experience with international travel, safety issues, financial activities overseas (e.g., foreign exchange); and recruitment. Experience with computers and computer software, including the ability to create and maintain spreadsheets and databases; Ability to work with multiple campus units. Willing to work outside 8-5 time period for required functions (evenings/weekends); Strong organizational, analytical, planning, writing, and speaking skills; Ability to work independently, self-starter, little supervision needed; Helps with other duties as required when office is short-staffed or for special events/projects. Proficiency in a foreign language preferred; Strong editorial skills preferred; Experience using database software applications and creating databases for office purposes preferred.

Statement(s) of Understanding Definition

This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

Campus Security Authority (CSA) This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that your responsibility for students, campus activities and/or campus security will make you someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSAs responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or Certification

N/A

Machines/Equipment used regularlyAnticipated Start Date11/18/2019Job Posting Date10/17/2019Application Review Date10/25/2019Application DeadlineOpen Until FilledYesPoint of Contact InformationMaria Ribeiro (904) 620-2657Hiring OfficialRuth LopezLocation if not JacksonvilleSpecial Instructions

Applicant must complete an online application , as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and /or upload all the required documents will not be considered for this position. Once you receive a confirmation number, keep that confirmation number for your records. if you have questions about the position, please contact Maria Ribeiro (904) 620-2657, or m.ribeiro@unf.edu. Initial review will begin on October 25, 2019.
You must upload the following materials:
1. Resume
2. Cover letter
3. Name and contact information for three references (“Department Specific” document type)

Quicklinkhttp://www.unfjobs.org/postings/12347Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter/Letter of Interest
3. Department Specific: See Special Instructions

Optional Documents