Posting Details

Position Information

Job TitleExecutive SecretaryPosition Number319310Requisition NumberB07082Position TypeSupport Staff Non ExemptClass Code0114Time-limited throughType of AppointmentFull-TimeFaculty Position Sub-TypeLength of AppointmentInternal Recruitment?NoWorking Hours8:00am - 5:00pmDepartmentFaculty AssociationOrganizationAcademic Affairs - ORGDivisionAcademic Affairs - DIVCollegeApproved Hiring Salary Range$22,238.63 to NegotiablePay BasisAnnuallyEOD

In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose

The Faculty Association is one of three constituent personnel associations established by the UNF Constitution under the provisions for shared governance. The purpose of the Association is to support the UNF faculty in the development and implementation of recommendations in areas of traditional faculty concern. The officers and standing committee chairpersons of the Association are directly supported by the Faculty Association office. The faculty Association office is managed by the executive secretary, and is responsible for the coordination and processing of all of the activities of the Association, including but not limited to coordinating Faculty Association monthly meetings, facilitating the activities of 12 FA standing committees, managing the system of annual faculty awards, and maintaining a complex website and digital archive.

Essential Duties

Job Function

15% – Office Management and Operation, including FA budget.
5% – Scheduling for all Association meetings and activities.
20% – Academic Program Committee (APC) Work Flow management and processing.
20% – Administers processes for allocations of six categories of annual faculty awards.
5% – Direct support for FA officers-travel support, scheduling, and other administrative requirements. 5% – Facilitation and oversight of multiple special events, such as annual kick-off luncheon for all incoming officers and committee chairs.
10% – Maintenance of FA web site on a timely basis; this includes extensive digital archive accessible through the FA home page.
5% – Hiring, training and supervision of student office assistants. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Percentage Of Time85 Posting Detail Information

Marginal Functions

Mandatory training for university administrative procedures.
Mail management, copying and distribution.
Maintain FA conference room.
Attend meetings of the Faculty Association, the Academic Programs Committee, and the Executive Committee.
Respond to telephone calls or other information requests concerning FA responsibilities and activities. Create new CMS web pages, update existing pages; test/repair web pages for WCAG compliance; and upload accessible documents.

Required Qualifications

High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Faculty Position Required QualificationsDepartmental Requirements

Preference shown to applicants who meet the required qualifications and also possess the following:
At least 1-2 years of college preferred. Must be proficient in the use of office computing applications. Must be able to interact positively with the public.

The Faculty Association office deals with a widely diverse clientele from both within the university and the public. A courteous and professional demeanor is essential, as are tact and discretion. The position requires a great amount of detailed knowledge of university academic and administrative procedures, as well as Faculty Association protocols and processes. Since a new president is selected every two years, there is a low level of continuity at the supervisory level. Consequently, the FA secretary essentially keeps the organization functioning as new officers gain experience in their roles and responsibilities. The FA secretary must be able to guide FA officers and committee chairs toward appropriate ways to fulfill their responsibilities, and provide or arrange for whatever technical assistance they require. This means that the secretary must be able to work independently, with little direct supervision of most of the activities of the office.

Statement(s) of Understanding Definition

Background Check: This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

Responsible Employee: The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or CertificationMachines/Equipment used regularly

Office computers, copier, fax, telephone, scanner, iPod, video projector

Anticipated Start Date11/04/2019Job Posting Date10/17/2019Application Review Date10/28/2019Application DeadlineOpen Until FilledYesPoint of Contact InformationDavid Fenner (904) 620-2580Hiring OfficialDavid FennerLocation if not JacksonvilleSpecial Instructions

Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact David Fenner at (904) 620-2580, or dfenner@unf.edu. Initial review of applications will begin on 10/28/2019.

Quicklinkhttp://www.unfjobs.org/postings/12395Supplemental Questions

Required fields are indicated with an asterisk (*).

1. This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: http://floridavets.org/benefits-services/veterans-preference/ If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?
   • Yes
   • No
2. * What is the highest level of education you have attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PhD
3. * How many years of experience directly related to the position/job function do you have?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7-10
   • 11+

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter/Letter of Interest

Optional Documents

1. DD-214