Grant Specialist - Tobacco Compliance Contract Specialist

Job description

Posting Information

Posting Information

Posting Number2020064Posting/Functional TitleGrant Specialist - Tobacco Compliance Contract SpecialistUniversity Pay Plan TitleGrant Specialist - Tobacco Compliance Contract SpecialistLocationSan MarcosDepartmentTx School Safety CtrRecruitment TypeOpen to AllJob TypeFull-TimeMonthly Salary$3,200.00 - $3,500.00Job Category ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

•Ability to communicate well in English, both orally and in writing
•Advanced knowledge in creating and editing documents, spreadsheets, and forms with MS Word, Excel, PowerPoint and Adobe Acrobat
•Ability to write and generate reports that demonstrate a high attention to detail and organization
•Demonstrated experience in creating and manipulating data in electronic databases
•Demonstrated work experience in a similar position

Preferred Qualifications

•Demonstrated experience in managing contracts for services
•Bachelor’s Degree
•Knowledge of Texas and Federal Tobacco Laws and Regulations

Job Description

•Assist in the overall administration, coordination, training, and monitoring of the FDA Tobacco Compliance Check Program
•Conduct training and technical assistance to assigned group of Contractors via telephone, email, and on-site on a routine basis
•Review Contractor performance, validate completion of work, and process invoices for payment
•Conduct on-site monitoring visits to Contractors to validate field work processes and procedures are being followed
•Assist in the planning and preparation of training events for contractors to include creation and revision of training materials, training set-up, travel arrangements for participants, and other general training logistics
•Prepare documents such as vendor forms, contracts and amendments, statements of work, purchase orders, correspondence memos, travel requests, travel reimbursements, forms and other necessary reports or documents
•Responsible for oversight and coordination of incoming and outgoing agency correspondence pertaining to FDA Compliance Check program to include, telephone, email, mail and fax correspondence

Job Duties

•Serve as point of contact to assigned contractors conducting field operations
•Monitor contract compliance such as performance, deliverables, invoicing, closeout, extension, adjustments, and renewals
•Maintain contractual records and support documentation of services performed
•Conduct on-site and desk reviews to assess quality control
•Provide training and technical assistance to external contractors
•Prepare and conduct workshops and trainings for contractors
•Prepare documents such as vendor forms, purchase orders, correspondence memos, and invoices, and other necessary reports or documents
•Prepare travel requests and make travel arrangements, and travel reimbursements
•Enters data and ensures data accuracy and integrity
•Compile, create, analyze, and report data on a frequent basis using databases and excel worksheet formats and formulas
•Develop and/or maintain office filing systems as required
•Respond to phone, fax, email, and mail requests on project, giving assistance when requested
•Process monthly and quarterly reports
•Participate in monthly on-call rotation during week-ends and holidays
•Other duties as assigned

Additional Information to Applicants

•FDA Program continued employment is contingent upon passing a level 5 background check conducted by FDA to be commissioned.
•This position is funded via a Federal contract. Continued employment conditional on annual renewal of contract.
•Applicant will be required to take a Microsoft Intermediate Excel test administered by Texas State University Human Resources Department to be selected for an interview.
•Required to work hours other than 8:00 to 5:00 as necessary, including week-ends
•Between 10-15% of travel (overnight) required.

Job Open Date10/16/2019Job Close Date (posting closes at midnight)Open Until FilledYesNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesApplicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. Legal and Required Notices

Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link DocumentRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. DD 214/DD1300
  2. Veteran's Preference
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Do you currently hold or have the ability to obtain a drivers license within 90 days of employment?
    • Yes
    • No




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Job No:
Posted: 10/18/2019
Application Due: 12/9/2019
Work Type: