Executive Secretary II
- Employer
- Michigan State University
- Location
- Grand Rapids
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Work type: Support Staff
Pay Grade: 10
Major Administrative Unit / College: College Of Human Medicine
Department: Family Medicine, Department Of 10022332
Salary: Salary Commensurate with Experience
Location: Grand Rapids
Categories: Full Time (90-100%), Administrative Professionals- AP, Administrative/Business/Professional, Union
Position Summary
The Grand Rapids office of the Department of Family Medicine is currently seeking a reliable, responsible Executive Secretary to support our chair and administrators by providing timely, high-quality assistance. The successful candidate will provide a wide range of complex services in order to support the department chair who is engaged in the strategic management of the department; the candidate will interact with administrators, staff, faculty, students, and the public; will be impeccably skilled and organized; should be self-motivated and pro-active, able to work under pressure to meet deadlines, and have exceptional communication skills. This position oversees the day-to-day activities of the department, maintains and organizes the chair’s calendar, sets agendas, schedules meeting, makes travel arrangements, takes minutes, and relieves the chair’s workload by answering questions, furnishing information, composing correspondence, and gathering data and information. Prepares reports and documents using several software applications. Performs all duties necessary to ensure that the chair meets working obligations. As the department point person, answers phone, serves as security administrator, coordinates yearly activities such as faculty annual reviews, works with information technology staff to obtain assistance for department, arranges for speakers, facilities, equipment. This position is located in Grand Rapids, MI.
Unit Specific Education/Experience/SkillsKnowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive work experience in maintaining account ledgers, word processing, editing, composing correspondence, taking dictation, spreadsheet, database, desktop publishing, and/or presentation software; or an equivalent combination of education and experience.
Desired QualificationsPrevious experience as an executive scretary is strongly preferred. Bachelor’s degree in a business-related field or in a health care related field; strong oral and written communication skills; interest in interacting with large and varied stakeholder groups.
Required Application MaterialsCover letter and resume.
Work HoursSTANDARD 8-5
Bidding eligibility ends on 10/22/2019 at 11:55 PMAdvertised: Oct 16, 2019 Eastern Daylight Time
Applications close: Oct 29, 2019 Eastern Daylight Time
Organization
Working at Michigan State University
Spartans work every day to advance the common good in uncommon ways.
Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.
We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.
We're good at it, and we've been at it for more than 150 years.
The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.
Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.
In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.
Top Distinctions
U.S. News & World Report ranks MSU
- 29th among the nation’s public universities
- First in the nation for 19 years for graduate programs in elementary and secondary education
- First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
- First in the nation for undergraduate program in supply chain
Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities
Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges
Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement
Member of the prestigious 62-member Association of American Universities
Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)
Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.
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