Program Coordinator I - Career Services
General Statement of Responsibilities
Coordinates daily activities of Career Services for new and continuing students. Maintains thorough knowledge of internal and external career services systems and resources for students. Provides career services for students, requiring a thorough knowledge of career development processes and strategies, and grants and other funding resources. Coordinates resource networks and provides outreach with educational and community partners. Serves in the accomplishment of administrative, secretarial and non-routine duties.
Works under the general supervision of the Director of Student Programs.
Supervision is not a responsibility of this position. May oversee student workers.
- Coordinates activities related to the centers for Career Services.
- Composes, formats, and edits routine documents such as correspondence, reports, minutes, memoranda, applications, and other materials.
- Sets up and maintains a variety of records and files of a nature appropriate for the operation of the assigned area.
- Maintains files and student data and maintains database as applicable. Assist with creation, maintenance, and tracking of statistical reports, departmental budgets, and/or grant proposals, budgets, and reports.
- Provides coordination of, and performs tasks connected with, program tracking and student records.
- Acts as point of contact for Career Services programs; greets visitors and patrons, answers questions, and directs calls and people to the appropriate person or place.
- Makes appointments, schedules meetings, prepares agendas, and sets up schedules for Faculty and/or Managers. Organizes and coordinates special events, fundraisers, and meetings as assigned, including scheduling facilities.
- Maintains inventory and orders supplies for the assigned area. May perform minor bookkeeping or accounting tasks.
- Prepares departmental part-time faculty contract worksheets and supplemental contract worksheets to submit to supervisor for approval and Human Resources for processing.
- Assists Director with review of program, strategic planning, budget analysis/development, grant identification/application, and program compliance.
- Serves on college committees as assigned; attends staff meetings and other meetings as requested.
- Trains, schedules, and oversees student workers.
- Maintains the security and confidentiality of all sensitive materials.
- Maintains and applies current technical skills and knowledge in assigned areas to remain informed and be helpful to staff and students.
- Performs other duties as assigned.
- Coordinates day-to-day operations and activities of the centers for Career Services. Oversees the physical space, and interfaces with students, associated computer labs, staff, and faculty as necessary to deliver comprehensive career programming and services on two campuses.
- Performs public relations duties relating to Career Services including public speaking, media interface, and internal/external promotion of programs and services in consultation with director.
- Serves as a lead contact for local, agency and state organizations.
- Assists students with selecting a college major, career exploration, resume and cover letter development, interviewing strategies, career programming, applying for student employment positions on campus, and applying for professional positions off campus..
- Works with director to develop and administer a year-long student-recruitment and marketing plan, and student flow into the centers for Career Services. Assists in identification and development of programming and content to be delivered to students, staff, and faculty via the website and public presentations.
- Maintains effective working relationships with students, faculty, business agencies, and other RCC offices.
- Assists director to organize department trainings and meetings; makes meeting arrangements, assists with agenda development, takes and transcribes formal minutes and informal notes in meetings.
- Performs an array of administrative functions as primary administrative support for the department. Coordinates projects and tracks them to completion; creates, maintains and updates files and administrative documents; writes statistical reports with data collections; compiles surveys; maintains new student related databases; generates and monitors purchase orders; makes travel arrangements and provides itineraries; etc.
- Participates in professional growth activities, especially related to assigned areas of responsibility.
Education and Experience: A Bachelor's Degree with coursework in career development is required. A minimum of three years' progressively responsible administrative secretary, advising assistant, and/or program coordination experience is required. Experience in a community college or academic setting is preferred.
Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s).
License: For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License and proof of an acceptable driving record are required. New employees establishing resident status in the State of Oregon must obtain an Oregon driver's license within 30 days (ORS 807.020 (1)). Career Development Facilitator and/or Myers Briggs Type Indicator training/certification preferred.
Knowledge of: College procedures and policies; student and career development theory, principles, and practice; grant management; and general office practices, such as Office 2000 Programs (Word, Excel, Access and Power Point), database management, web-based programs, business English and composition, and general bookkeeping.
Skills: Strong organizational skills, verbal and written communication skills; conflict resolution skills; computer skills, preferably in Microsoft Office Suite® products; skills in planning and decision-making; recruiting, marketing, and problem-solving.
Ability to: Serve as program coordinator and team leader, establishing and maintaining effective working relationships with fellow workers, students, faculty, and the public; understand and delivery career assessments and tools for career development; set priorities, exercise good judgment and work independently with minimal or no supervision, make decisions within established policies and procedures; communicate effectively in written and spoken English is required, bilingual and/or bi-cultural in Spanish preferred. Maintain confidentiality with a diverse body of students, staff, and community partners.
Physical Demands of Position: The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
Manual dexterity and coordination are required for more than half of the daily work period (about 65%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials, 5-25 lbs daily. This position requires both verbal and written communication abilities.
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.
This is a Full-time Classified, 40 hour per week (100%) position in the Career and Student Employment Services department. Starting compensation is entry level for Group 7 on the 2019-20 Classified Salary Schedule.
Position will remain open until filled, with screening scheduled to begin 10/31/19. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter, resume, 3 professional letters of recommendation (one of which must be current within the last two years), and unofficial transcripts indicating the level of degree earned. (This may vary depending on the position). Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.
RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.
Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.