*Senior Executive Secretary, Grade D

Job description

*Senior Executive Secretary, Grade D School/Division:Department of Health ProfessionsOffice:Counseling and Mental Health ProfessionsFull-Time or Part-Time:Full-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Description:Performs secretarial duties on a senior executive level for the department Chairperson in a Complex department consisting of many different programs and degrees primarily at the Master’s level. Serves as general office manager. Maintains departmental files, personnel files, and student records in a confidential manner. Acts as a liaison with various administrative offices, such as the Dean’s Office, Provost’s Office, Financial/Academic Records Office, Plant, and Bulletin Office. Types correspondence, reports, memoranda, curriculum materials, purchase orders, requisitions, and other forms. Maintains appointment and meeting schedules. Oversees the Master and Audit schedules each semester and uses Workflow for ongoing course schedule changes. Hires, supervises, and trains student aides. Collects application materials from potential candidates applying for academic or administrative positions in the department. Responds to telephone inquiries and visitors. Directly assists with at least one of the Departmental programs with their specific programmatic needs. May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included with the above job title.

Hours: Monday through Friday, 9 am to 5 pm

*Subject to bumping

Qualifications:Proficient skills in Microsoft software and other related programs. Excellent organizational skills, attention-to-detail, flexibility, follow through, communication, and interpersonal skills required. Ability to work independently and take initiative to complete tasks.
Application Instructions:Qualified applicants may submit resumes via e-mail to [email protected] Please indicate job #898844-19 in the subject line.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open Until FilledDate Posted: 10/16/2019Posting Number: 898844-19




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Job No:
Posted: 10/18/2019
Application Due: 11/6/2019
Work Type: