Job location: Chicago, IL

Position Summary:

The Department Manager for Counselor Education and Forensic Psychology is responsible for various administrative and management tasks for two academic departments such as: creating course schedules; storing syllabi and managing course materials; assisting in annual budget development/tracking of expenses, course registration, new student orientation, and other department functions; and providing general support to the Department Chairs. The Department Manager is also responsible for coordinating projects with other departments and communicating with internal and external constituents (students, faculty, clients, and internal departments). This position reports directly to the Department Chairs and collaborates with them and other Department Managers to establish policies, procedures, and systems to develop and maintain the departments for The Chicago School.

Principal Duties:

• Develop and track course scheduling, instructor assignments, participant records, and supply ordering.
• Assist the Department Chairs with maintaining the functioning of the department such as managing personal and course schedules, filing and maintaining files, preparing meeting agendas and assignments, taking and/or transcribing meeting notes, supervising student workers, and other administrative duties.
• Serve as integral point of contact in the department for students, which may include attending workshops, classes, and events outside of regular business hours.
• Manage registration materials, procedures, policies and communications in coordination with the Office of the Registrar and Student Support Counselors.
• Administration & tracking of department budget and expenses.
• Assist instructors with gathering course/workshop materials including books, articles, tests and assessments.
• Work with Human Resources in the hiring, on-boarding, and contract processes of new and returning faculty.
• Partner with Office of Communication and Public Relations to ensure website and other communications are accurate and current.
• Partner with the Office of Institutional Research to ensure collection and dissemination of course evaluations and other assessment instruments and reports.
• Work with Student Finance, Student Services, and other departments as needed to ensure the services and resources provided to students are appropriately delivered and managed.
• Adhere to all confidentiality requirements.
• Support and advance the mission, vision and values of The Chicago School.

Essential Knowledge, Skills, and Abilities:

• Excellent interpersonal skills
• Highly organized and attentive to detail
• Strong time management and prioritization skills
• Ability to manage projects independently and proactively
• Strong scheduling, financial, and budgeting background
• Strong administrative skills
• Team oriented and collaborative
• High level of computer proficiency, including MS Office (Access, Excel, Publisher, PowerPoint, and Word) Adobe Professional
• CampusVue experience a plus

Position Qualifications:

• 1-2 years of administrative or higher education experience
• Bachelors required, Master’s degree or graduate coursework is preferred

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The Chicago School of Professional Psychology offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

The Chicago School of Professional Psychology is an Equal Opportunity Employer.