Administrative Coordinator - Major Gifts - 501316

Job description

Administrative Coordinator - Major Gifts - 501316


Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events.


Administrative Support

  • Manage administrative processes by producing detailed itineraries, travel arrangements, entering call reports and promptly processing reimbursement requests
  • Assist regional development officers by keeping their calendars, pulling lists from Raisers Edge, handling letter production, filing, etc.
  • Serves as a primary point of direct administrative contact and liaison with regional development officers, other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
  • Develop and maintain proposal and presentation designs for regional gift officers (campaign pyramids, affinity groups, seating charts, benchmarks, etc.)
  • Plan and execute small and mid-sized event preparations in coordination with regional gift officers, including site selection, invitation design and management, tracking R.S.V.P.s, etc.
  • Handle routine clerical correspondence, answering calls from alumni and confirming appointments
  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities. Assists in the coordination, supervision, and completion of special projects as appropriate.
  • Work collaboratively with other administrative assistants to occasionally handle additional office management needs
  • Additional duties as assigned

Research and Reporting

  • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office
  • Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
  • Prepares special management studies, surveys, statistics, and a variety of other reports with Raisers Edge and Excel.


  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Information research skills.
  • Records maintenance skills.
  • Database management skills.
  • Word processing and/or data entry skills.
  • Ability to create, compose, and edit written materials.
  • Knowledge of office management principles and procedures.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Organizing and coordinating skills.
  • Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.


  • High school diploma or GED
  • 3-5 years of experience that is directly related to the duties and responsibilities specified; Related higher academic degrees received from accredited institutions may be substituted for experience on a year-for-year basis, to a maximum of 4 years.


  • Full-time, non-exempt position
  • Monday – Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week

Pay Grade 4 (Hiring Range $15.46 to $20.49 per hour)


At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE




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Job No:
Posted: 10/18/2019
Application Due: 10/27/2019
Work Type: