HR and Student Employment Coordinator (30574)

Job description

Job DetailsLevel ExperiencedJob Location Mount St. Joseph University - Cincinnati, OHPosition Type Full TimeEducation Level 2 Year DegreeJob Category Admin - ClericalDescription

Status: Non-Exempt, Full-Time Benefit Eligible

Purpose: The HR and Student Employment Coordinator will be one of the main points of contact for HR.



  • Facilitate transfer of salary information to payroll function for all of student employment


  • Maintain record-keeping and administration of functional areas in compliance with IRS and DOL, and other national/local laws
  • Ensure compliance in the collection, processing, and maintenance of hard copy/electronic/digitally archived employment-related records and information
  • Coordinate various OSHA training seminars for applicable staff

New Hire Process & Onboarding

  • Updating MSJ website with job postings for student employees
  • Maintain University’s electronic applicant tracking system for student employees
  • Manage the onboarding process for the incoming student employees, that incorporates the Mission & Vision of the University
  • Manage the volunteer process for all volunteers including camps
  • Maintain & update University HRIS systems, including CARS & Paycom
  • Prepare internal and external employment-related reports and surveys, i.e. EEO, IPEDS, AAUP, etc.
  • Update and issue Protection of Minors Training, FERPA, Title IX, Diversity as well as other trainings to all volunteers (including camps) through our training website

Tuition Remission Process

  • Manage the Staff Tuition Remission and Tuition Exchange (TE, CIC, CCCTE) programs for the University.
  • Attend quarterly Tuition Exchange training webinars.

Other Duties

  • Create and maintain standard operating procedures for functions within the area of responsibility
  • Contribute to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the division; helping others accomplish related job results as and where needed
  • Attend workshops as necessary to expand knowledge and keep abreast of HR issues, legalities and trends; participate in outside HR organizations to further promote professionalism and expertise
  • Serve on University committees as elected or appointed
  • Works closely with Payroll Administrator to ensure the accuracy of database and salary changes
  • Submit purchase orders in a timely manner

Primary Contacts: employees, students, external companies, previous employees, alumni, etc.


Education: Associate’s degree, or vocational or technical school degree (equivalent to two years of college). Bachelors preferred. HR Certification preferred.


  • At least three years of experience in an HR Assistant, staff assistant, or other Human Resources/Administrative position.
  • Familiar with payroll/HRIS systems.
  • Commitment towards diversity, equity, and inclusion
Specialized Training:

  • Proficient in the use of Microsoft Office Programs
  • SHRM Certified Professional Credential preferred
Or any combination of education, experience, or training that provides the required knowledge, skills, and abilities


Customer Service:

  • Exhibit an "employee/customer first" orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
  • Adapt willingly and quickly to changing priorities, responsibilities, and anticipate and identify students' or employees’ needs
  • Demonstrated ability to recognize, appreciate and serve culturally diverse populations, special needs, and others

  • Collaborate well with others and help make the staff a cohesive group
  • Communicate, cooperate and collaborate well with others to achieve common office, division or University goals
  • Willingly assists in various responsibilities as appropriate within the Division and other areas of the University as appropriate as required during high service demand times

  • Develop and nurture an effective, productive and respectful rapport and working relationship with students, faculty and staff co-workers, and various campus and community constituencies maintaining an appropriate level of professionalism
  • Demonstrate strong interpersonal and organizational skills, a sense of humor, flexibility, and creativity
  • Demonstrate strong written, telephone, and electronic (email and internet) communication skills and strengths in public speaking
  • Communicate information clearly and concisely and listen well to others
Attention to Detail:

  • Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights or omissions

  • Take immediate and independent action when necessary assuming initiative for creative problem solving
  • Demonstrate creativity and high energy
  • Accomplish tasks with follow through to completion
  • Openly provide creative ideas and/or solutions to HR Team

  • Must possess an aptitude for technological development and its implications for appropriate automation of office; proficient in Microsoft Office
Work Environment, Physical Demands:

  • Computer data input; multiple concurrent tasks with service interruptions; extensive customer contact; strict confidentiality; detailed work
  • Position may include tasks that are repetitive in nature

To apply, please upload the cover letter, resume, and contact information with three professional references.

A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 10/18/2019
Application Due: 12/17/2019
Work Type: