Executive Assistant

Job description



Executive Assistant
University of California, Los Angeles



Requisition Number: 31441
Salary: $23.04 - $45.54 hourly

Position Description:
Function as Executive Assistant for the Dean, Associate Dean and Assistant Dean of Physical Sciences. Responsible for organizing the day-to-day operations and the ongoing business concerns of the division (maintain calendars, answer phones, route calls and correspondence, act as first response as needed, compose correspondence, make travel arrangements, maintain files) as well as special events and projects (e.g., organize retreats and conferences, coordinate fellowship awards, coordinate proposal and progress report preparation). Communicate clearly and concisely with diverse constituencies including Deans, Vice Chancellors, Chairs, faculty, students and staff. Prioritize the inflow of communication to the Dean from outside faculty, personnel, and other sources. Work independently to determine the relative importance between essential and non-essential communication prior to forwarding information to the Dean. Synthesize, both orally and in writing, information for appropriate action or referral. Research and present relevant data and background material for divisional projects. Regular attendance and punctuality are essential for success in this position.


For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=77677

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction






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Job No:
Posted: 10/17/2019
Application Due: 11/1/2019
Work Type:
Salary: