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Administrative Analyst for Student Health, Counseling and Wellness

Employer: California State University, Fresno
Location: Fresno

Administrative Jobs: Institutional & Business Affairs, Health & Medical Services, Student Affairs, Counseling
Employment Type: Full Time
Institution Type: Four-Year Institution

Job Details
Organization

Job Details

Job Title: Administrative Analyst for Student Health, Counseling and Wellness (Administrative Analyst/Specialist - Exempt II)
Job ID: 13821
Full/ Part Time: Full-Time
Job Code: 1038
Department: Student Health and Counseling

To view full job description including minimum qualifications and to apply online: http://jobs.csufresno.edu/

Salary:
Anticipated Salary Range $4,693- $5,000 per month
Note: This is a full-time, probationary, exempt position.

Organizational Description:
This position reports to the Associate Vice President for Student Health, Counseling and Wellness. This position provides support to the AVP, the Director of Medical Services, the Director of Counseling and Psychological Services, the Director of Wellness Services, and the SHCC staff in general.

Overview:
Primary duties of this position include Student Health and Counseling Center compliance monitoring and lead budget resource, as well as managing a wide range of general and specialized administrative functions in support of a large college health and wellness center. Assignments and projects are varied and complex with a high degree of accountability for the end result. Must effectively manage highly sensitive information and interpersonal interactions at all levels and maintain strict confidentiality.

Position Summary:
Major duties of the job include:
Primary compliance responsibilities:

Develop, maintain, and monitor the credentialing/privileging process for all SHCC professional staff and athletic physician to ensure compliance with pertinent laws, accreditation standards, community practice, and regulations.

Coordinate site visits for AAAHC accreditation teams, prospective candidates for SHCC positions and others as needed

Works closely with Plant Ops and Facility Planning on all aspects of the SHCC, including but not limited to, furniture, signage, remodels, repairs, housekeeping, and miscellaneous work orders.

Responsible for onboarding of new employees and annual training to include on-line set up, processing paperwork, and recording necessary documentation.

Assist with administrative support and editing to ensure Accreditation Association of Ambulatory Health Care (AAAHC) survey readiness and compliance.

Orienting staff to standards and internal policies for AAAHC

Ensure staff, student assistant, interns and volunteers are properly on boarded to the Student Health and Counseling Center by completing appropriate paperwork and documentation.

Ensure all annual education is completely in a timely manner per AAAHC standards

Make recommendations with respect to the development of internal policies covering the reception and treatment of students, maintenance of student health records, the performance of relate office service and implementation of the necessary procedure to place such policies in effect.

Provide a wide variety of administrative support including electronic and manual file maintenance using a board range of technology. i.e. shared drives, PowerDMS

Primary budget responsibilities:

Serves as the Primary Budget resource for the DOSAEM Student Health and Counseling Center, relative to General Fund budgeting, Trust Fund oversight, and tracking and reporting on Foundation/Auxiliary funds.

Provides leadership and coordination of budget planning and fiscal management for the unit.

Work collaboratively with the Associate Vice President in preparation of the budget, reconciliation, adjusting budget journals, transfer of operating expenses and generation of reports

Oversees annual process for submission of the DOSAEM Trust and General Fund budgets for the SHCC.

Develops forecasts on funds needed for staffing, equipment, materials and supplies.

Monitors approved expenditures and implements adjustments.

Monitors and verifies monthly financial reports. Prepares and presents financial reports and status to the Associate Vice President.

Serves as educational and consultant resource to the SHCC Administrative Team regarding financial reporting, budget practices, and effective budget compliance.

Other essential duties include:

Provide direct support and interact effectively on behalf of the Associate Vice President.

Coordinate the entire administrative functions for health center administration

Manage E-Recruit process and monitor timelines for the recruitment and selection of all new employees. Work collaboratively with Human Resources to ensure integrity of the process

Tracks and monitors documents, reports and communicates

Procurement management; initiate purchase requisitions, reconcile invoices, processing authorization for payment

Serve as the petty cash custodian; approve purchases, submit reimbursement requests and cash checks to replenish fund

Initiate, prepare and process direct pay and purchase orders

Participate as a member of the SHCC Administrative Team in coordinating and attending meetings with the other Directors.

Manage payroll; time, attendance, miscellaneous pay vouchers, leave usage reports, etc.

Participate in Admin Team, General Staff, and various SHCC committees.

The secondary duties of the job include:

Monitor/update SHCC listserv

Maintain and update all staff lists, such as, phone, org charts, etc.

Serves as a resource for staff and students

Work collaboratively with department supervisors and staff in respect to payroll issues, parking permits, procurement process, travel/hotel accommodations, reservations, reprographic orders, key issue, work orders, etc.

Ensure committee meeting compliance with accreditation standards.

Knowledge, Skills and Abilities:
Knowledge of:

General knowledge and skills in the applicable office management and administrative field, with a foundational knowledge of public administration principles, practices, and methods.

Working knowledge of operational and fiscal analysis and techniques.

General knowledge of financial, budgetary and accounting principles and practices; assists with assuring all financial accounts and transactions are in compliance with CSU and campus policy.

Expertise in investigating and analyzing problems with a broad administrative impact and implications.

Computer office systems and ability to use a broad range of technology, systems, and software packages

Skill/Ability to:

Anticipate problems and address them proactively.

Ability to analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.

Demonstrated ability to use considerable judgment and discretion including dealing appropriately with confidential information and exercising good judgment on sensitive matters.

Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.

The ability to work collaboratively and effectively with a diverse faculty, staff and student population.

Troubleshoot a wide variety of problems and provides senior level administrative and full range front office support, coordinating the clerical and administrative office functions to ensure customer service is provided in a prompt, friendly and efficient manner;

Conduct presentations and trainings to staff; communicate clearly and concisely, both orally and in writing, and prepare detailed written reports and correspondence.

Create, analyze and evaluate program information and provide data for review in developing and implementing strategies to enhance processes to meet programmatic goals.

Organizational and time-management skills with the ability to manage multiple tasks in a fast paced team-oriented environment.

Promote a positive and service oriented collegial work environment; establish and maintain cooperative working relationships with a variety of individuals.

Education and Experience:

Bachelor's degree

Three years responsible administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Skills:

Strong proficiency in Microsoft Word and Excel

Experience with PeopleSoft HMC

Experience with Data Warehouse

Organization

California State University, Fresno is the intellectual heart of Central California, providing high quality undergraduate and graduate education.

Founded in 1911, Fresno State has evolved into a nationally acclaimed university with an impressive faculty who are educating future leaders and advancing world-class research.

Academic excellence is central to the mission of California State University, Fresno. Fresno State offers upwards of 60 undergraduate degrees, approximately 40 masters' degrees, and a handful of doctoral programs through 50-plus departments organized into eight academic schools and colleges.

The university employs a diverse faculty and staff who bring to the campus a wide range of ideas and customs reflecting our ever-changing world.

The university also attracts millions of dollars to fund critical research on topics ranging from air pollution to water conservation.

Fresno State contributes more than $800 million to the economy of our region. This impact sustains 15,300 jobs in the region, and generates more than $44 million per year in tax revenue.

Fresno State will power the economy and culture of 21st century Central California - the region known as the New California.

Community

As the sixth-largest city in the Golden State, Fresno is nestled in California's Central Valley which boasts a population of just over 1 million. The surrounding San Joaquin Valley is one of the richest agricultural areas in the world.

The majestic Sierra Nevada mountains create an ethereal backdrop for Fresno State's 388-acre academic campus and 1,000-acre University Farm.

Little more than an hour from campus are Yosemite, Sequoia and Kings Canyon National parks. These natural wonders offer year-round outdoor fun with many clear mountain lakes for boating and fishing. Fresno is a comfortable drive from San Francisco, Los Angeles, Lake Tahoe and the Pacific Coast.

With a deep connection to the land, there is little wonder that Fresno State is on the cutting edge of environmental awareness and sustainability. Parking shelters topped with photovoltaic solar panels generate about 20 percent of the university's base demand. Going 'green' is a priority at Fresno State. The campus farm gives students hands-on training in agriculture, from livestock to vineyards. Fresno State is the first university to establish a commercial winery on campus and the wines have won prestigious awards worldwide.

Campus

The beauty of the Fresno State campus is enhanced by more than 4,000 trees in over 100 varieties. In 1978, the campus was named an arboretum.

The jewel of the campus is the beautiful $105 million state-of-the-art Henry Madden Library, the largest library in the California State University system and the biggest academic library between Los Angeles and the Bay Area.

The Smittcamp Family Honors College is one of the most comprehensive academic honors program at any university in California and draws the best and the brightest students.

Fresno State boasts some of the best sports programs in the California State University system.

California State University, Fresno is a campus rich in cultural and intellectual diversity where great ideas and unlimited imagination are encouraged. We are looking for creative, inquisitive and dedicated people to carry our traditions forward to new generations of students.

Careers

Careers at Fresno State provide the opportunity to work along side some of the best minds in the country. We offer exceptional possibilities for those with the curiosity, intelligence and drive to succeed. More than 2,500 jobs in over 80 different career fields are represented on campus.

Consider becoming part of a community whose members work together to create knowledge, connect to the world, and further their sense of identity and direction. An environment that inspires discovery and encourages collaboration. Consider California State University, Fresno.

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