Administrative Associate

Job description

Posting Details

Posting Details

Posting NumberS04146PWorking TitleAdministrative AssociateDepartmentFACS Human Dev and Family ScienceAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

40 hours per week, 8 a.m. to 5 p.m. Monday through Friday

Advertised SalaryCommensurate with ExperiencePosting Date10/11/2019Open until filledYesClosing DateProposed Starting Date11/18/2019Special Instructions to Applicants

The Department of Human Development & Family Science will hire two Administrative Associates from this posting.

Location of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleOffice/Clerical AssistantPay GradeFLSAJob FamilyAdministrativeFTE1.0Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

•1 to 5 years experience working in office or similar professional environment preferred.
•Experience with data management preferred.
•Graphic design, web design, and/or newsletter layout skills are preferred.

Position Summary

This is an Administrative Associate position in the Department of Human Development and Family Science in the College of Family and Consumer Sciences. The incumbent will assist department faculty and staff to support academic programs, outreach and public service, and cross-cutting department efforts. Responsibilities include: collecting and organizing data for reporting and planning, planning meetings and events, preparing electronic and print materials, and communicating clearly and professionally with wide range of stakeholders. This position will report directly to the Department Head of Human Development & Family Science.

Knowledge, Skills, Abilities and/or Competencies

•Ability to work in fast-pace environment with multiple stakeholders.
•Strong organizational skills and ability to be detail oriented.
•Strong written and verbal communication skills.
•Knowledge of Microsoft office suite.
•Knowledge of UGA systems, or commitment to learning UGA systems (e.g., Xitracs, Banner).

Physical Demands

Sitting at a computer for long periods of time. Standard office environment.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Academic program support:
•Assist Undergraduate and Graduate Coordinators with course scheduling, assessing student learning outcomes, and preparing annual reports.
•Assist in undergraduate and graduate recruitment by developing recruitment materials, working with Student Success and Advising Center to promote the major at events, and assisting with graduate admissions and visitations.
•Assist in developing and maintaining database for tracking student information for reporting, assist in monitoring graduate student degree progress, and administer student surveys (e.g., through Qualtrics).
•Assist in planning undergraduate HDFS Association meetings.
•Assist in updating undergraduate and graduate handbooks and other educational materials.
•Assist Office Manager and Graduate Director in preparation of graduate student offer letters.
•Provide office support (e.g., photocopies) for high credit-hour courses as assigned by Department Head and Office Manager.

Percentage of time35 Duties/Responsibilities


Outreach and public service support:
•Assist extension faculty with planning and preparing workshops, training events, and conferences.
•Assist with the preparation and distribution of extension publications.
•Assist Marriage & Family Therapy (MFT) and Child Life program directors with accreditation / certification documentation by gathering and organizing records, seeking information as requested, and assisting with preparation of application materials.
•Assist MFT and Child Life program directors in organizing records (e.g., MOUs) with internship and similar placements. Facilitate communication among internship sites and program directors.
•Other support of Extension and Outreach, MFT, and Child-Life programs as assigned by Department Head and Office Manager.

Percentage of time35 Duties/Responsibilities


Departmental support:
•Assist in the development and administration of student and faculty intramural awards.
•Monitor faculty and student research. Assist Department Head and FACS Communication staff to produce and disseminate HDFS research news via print and social media outlets.
•Support relationships with alumni by maintaining alumni database, assisting with event planning, and assisting with dissemination of department news to alumni.
•Other duties as assigned by Department Head and Office Manager.

Percentage of time30Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How many years of Administrative support experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more
  2. * Do you have experience with event planning?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References with Contact Information
Optional Documents




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    Job No:
    Posted: 10/17/2019
    Application Due: 10/27/2019
    Work Type: