Procurement Business Associate

Job description

Procurement Business Associate Job Number Full/Part Time Schedule Salary 201910017001 Full Time 8AM - 5PM $45,300 - $78,400 Position Information The School of Medicine (SOM) Procurement Business Associate will work closely with our internal and external partners in assisting them with all of their procurement and business transactions needs. This will include managing and ensuring procurement to payment for various types of projects including, faculty lab set up, various clinical start ups (business licenses, new contracts, facility use agreements, etc.), various types professional services in support of the SOM educational, research and clinical missions, including agreements, leases, and the coordination of faculty relocation transactions. This position will integrate, cross-train and collaborate with the other Business Operations Associates to support the overall SOM faculty, students and staff, and will also assist with developing trainings and presentations for a variety of SOM audiences. Education Education Requirements Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Experience Requirement 2 - 4 years of related experience. Required Recent, successful, progressively responsible experience effectively coordinating complex procurement for multiple employee groups and with contracting for services and the related internal controls at the department level. Required Demonstrated experience working with professional service agreements and ongoing contracts. Required Previous related procurement experience in a clinical or similar environment. Preferred Experience in hands-on set up medical practices including, procuring equipment and supplies, paying lease agreements, set up recurring contracts and agreements and knowledge of basic compliance requirements in clinical set up. Preferred Experience in facilitating academic relocation or lab removal/set up in a research environment. Preferred
Special Conditions Special Condition Requirement Occasional travel to other SOM locations on and off campus. Required
Minimum Requirements Ability to communicate effectively in writing and verbally.
Demonstrated interpersonal skills using a high degree of tact, diplomacy and discretion to interact in a positive and polished manner with diverse constituents, including campus colleagues, administrators, community members, and accreditation agencies in order to provide exemplary customer service.
Working level of proficiency in the use of standard spreadsheet and word processing software.
Some knowledge of the organization's departments and operations required in order to meet their procurement needs.
Demonstrated ability to successfully set priorities, handle heavy workload, and complete tasks with multiple deadlines effectively, efficiently and accurately in a fast-paced, frequently stressful environment and with frequent interruptions.
Proven ability to analyze and solve problems and respond to situations that arise using mature judgment and discretion.
Demonstrated ability to quickly build and maintain relationship and establish trust with leaders, campus partners, colleagues and external affiliates.
Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
Ability to read and interpret terms and conditions of basic contracts.
Preferred Qualifications Knowledge of purchasing policies and procedures as well as having familiarity with materials, products and services in order to interpret purchasing procedures to departments and suppliers

Familiarity with UC on-line systems, such as iTravel, UCR Purchasing System, UCR Financial System, Web Recharge, Fleet Services, and Connexxus and knowledge of their policy and procedures.

Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).

Good understanding of key principles of clinical and/or pharmaceutical development operations (in drugs, vaccines or medical devices).

Demonstrated understanding of the University's and School of Medicine mission, organizational structures, operations, policies, and administrative structure as well as broad knowledge of current issues impacting the University of California or the proven ability to quickly gain an in-depth understanding of organizational structure, history and political nuances.

Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.


  • UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."

  • Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.

  • UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.

  • In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.


The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview
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Job No:
Posted: 10/17/2019
Application Due: 1/15/2020
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