Financial and Administrative Assistant
- Employer
- University of Toronto
- Location
- Toronto, ON
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in groundbreaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The Department of Pharmacology & Toxicology is among the oldest in North America. We are one of the top Pharmacology and Toxicology Departments in the world due to our high quality research and education. We offer training in pharmacology and toxicology to both undergraduate and graduate students who may subsequently go on to do exciting research, regulatory and administrative careers in academic, industrial, and healthcare provision settings.
As the Financial and Administrative Assistant, you will work as part of a dynamic team to support the administrative and financial functions of the department of Pharmacology and Toxicology. Managing your time effectively, you will assist in ensuring the continuity of operations with duties including the reconciliation of month-end reports for research grants, the inputting of biweekly payroll and the processing of a wide variety of financial transactions. In addition to being an organized multi-tasker, you will have an all hands on deck mentality that advances the department’s goals and objectives.
Your responsibilities will include:
- Preparing and processing journal entries, expense reimbursements, invoices and purchase orders
- Reconciling funding accounts for grants and reconciling purchase card statements
- Supporting with the faculty appointments process by liasing with the Appointments Committee, preparing dossier’s and updating Laserfiche and HRIS
- Processing biweekly casual payroll and generating standard financial reports
- Supporting with undergraduate administration by disseminating information, assisting with updating and maintaining database records, tracking the status of applications and verifying the accuracy and completeness of documents
- Writing routine documents and correspondence (i.e. employment letters)
- Providing general administrative support (i.e. scheduling appointments and committee meetings, booking rooms, arranging catering etc…
CampusEssential Qualifications:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three years related experience preferably in a university administrative setting
- Demonstrated knowledge of University financial policies and procedures
- Demonstrated experience processing a high volume of financial transactions ( e.g. invoices,expense reimbursements, purchase orders, journal entries)
- Demonstrated experience processing full cycle payroll
- Knowledge of the University faculty Appointments and Promotions process
- Advanced knowledge of Financial Information System (FIS) and Human Resources Information System (HRIS) would be preferred
- Highly developed computer skills including proficiency with MS Office (Word, Excel, Access)
- Excellent communication (written and oral) skills
- Solid organizational, interpersonal and problem solving skills
- An ability to exercise good judgment, tact and maintain confidentiality
- High degree of accuracy and attention to detail
- Demonstrated ability to prioritize and complete many competing demands
Assets (Nonessential):
- Demonstrated technical skills in Laser fiche, ROSI/ACORN
To be successful in this role you will be:
- Communicator
- Multi-tasker
- Organized
- Possess a positive attitude
- Resourceful
- Team player
Department: Pharmacology and Toxicology
Campus: St. George (downtown Toronto)
Schedule: Full-time
Job Field: Finance / Budget / Planning / Audit
Job Posting: Oct 16, 2019
Job Closing: Oct 27, 2019, 10:59:00 PM
Organization
Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.
U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.
U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.
Are you looking for a challenging, meaningful career in a supportive and diverse environment?
Work where the world comes to think.
Work where the world comes to discover.
Work where the world comes to learn.
Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.
We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.
Employees have access to:
- Excellent health and dental benefits;
- On-site support for training and career development;
- Flexible work arrangements;
- Childcare subsidy;
- Tuition waivers;
- Scholarships and/or tuition waivers for dependants;
- Generous paid time off;
- Support on equity and diversity issues;
- On-site child care;
- University Pension Plan;
- Subsidized athletic facility membership;
- World-renowned libraries;
- Confidential counselling services;
- Parking and TTC Metropasses;
- Employee and Family Assistance Plan;
- Continued health benefits for pensioners.
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