Compliance Specialist

Job description

Posting Information

Posting Information

Posting Number2020061Posting/Functional TitleClery Act Compliance CoordinatorUniversity Pay Plan TitleCompliance SpecialistLocationSan MarcosDepartmentUniversity Administration Recruitment TypeOpen to AllJob TypeFull-TimeMonthly SalaryCommensurate with ExperienceJob Category ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Bachelor Degree in Communications, Criminal Justice, Emergency Management or related field

Experience working in procedural or management analysis and reporting

Previous experience complying with the requirements of the Clery Act

Experience working with an institution of Higher Education

Clery Compliance Officer Certification within 24 months of hire

Preferred Qualifications

Master’s Degree

At least two years of experience working in procedural or management analysis and reporting

At least three years working with an institution of Higher Education

Experience directly preparing Clery-act-compliant Annual Security Reports

Clery Compliance Officer Certification at time of hire

Familiarization with Title IX

Job Description

Responsible for compiling, preparing and managing departmental compliance documentation. Responsible for ensuring compliance with relevant regulations.

Job Duties

The Clery Act Compliance Coordinator works collaboratively with various offices at the University to ensure the institution’s compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations. The duties of the Clery Act Compliance Coordinator include, but are not limited to, the following activities:
•Serves as the institution’s designated “Campus Safety Survey Administrator,” as that term is explained in the Department of Education correspondence
•Established and coordinates the institution’s Clery Act Compliance program, at both the San Marcos and Round Rock Campuses
•In conjunction with the applicable offices, develops and implements the institution’s Clery Act Compliance policies, procedures, programs, and activities
•Prepares, publishes, and distributes the Annual Security and Fire Safety Report
•Ensures notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees
•Identifies, trains, and facilitates/manages institutional “campus security authorities”
•Sends annual request for crime statistics to all Campus Security Authorities at the end of each calendar year
•Gathers crime and disciplinary referral data from various internal and external sources, such as the Office of Student Conduct, local law enforcement agencies, and the state police
•Consolidates relevant data from these sources with information and policies from across institutional departments
•Coordinates with the Office of Environmental Health and Safety to ensure compliance with HEA Fire Safety regulations
•Works with local police agencies and the state police to monitor and record criminal activities at off-campus locations of recognized student organizations
•Works with the institutional police department/public safety Records Division to ensure proper classification of crime incident reports
•Collaborates with the Division of Emergency Management and Office of Public Relations to ensure compliance with the “Emergency Notification” requirements of the Clery Act
•Trains key institutional stakeholders on Clery Act requirements
•Ensures the institution maintains accurate records on security awareness and crime prevention programs and presentations
•Ensures compliance with the daily crime and fire log requirements
•Serves as the Records Custodian for all Clery Act-associated records
•Works with counseling and psychological services (as well as similar advocacy centers) to gather statistical data related to crimes disclosed to those offices.
•Serves as the Recording Secretary and organizer for the Clery Act Management Committee
•Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions
•Works with various institutional offices to ensure compliance with the provisions of the Sexual Assault Victim’s Bill of Rights
•Submits annual crime statistics to the Department of Education, as required
•Assists the Office of Institutional Compliance with other compliance related tasks and projects

Additional Information to Applicants

Review of applications to begin December 15, 2019. Applications received prior to December 15, 2019, will receive priority consideration.

Job Open Date10/15/2019Job Close Date (posting closes at midnight)Open Until FilledYesNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. , YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A LIST OF REFERENCES.Legal and Required Notices

Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.


Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.


Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttp://jobs.hr.txstate.edu/postings/26464Applicant DocumentRequired Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents
  1. DD 214/DD1300
  2. Veteran's Preference
Supplemental Questions

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    Job No:
    Posted: 10/16/2019
    Application Due: 12/15/2019
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