ADMINISTRATIVE ASSISTANT I (Human Resources)
ADMINISTRATIVE ASSISTANT I (Human Resources)
San Diego County - District Office
Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.
The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.
The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.
Become a part of this dedicated team in beautiful San Diego County!
Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.
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Application Deadline: November 4, 2019 at 11:59 p.m.
Department: Human Resources
Months worked out of the Year: 12 months
Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Shift Differential: None
Starting Salary Range:
Range: 26; $3,124 (Step A) or $3,304 (Step B) Monthly
Based on education and experience.
Anticipated Start Date: December 2019
The GCCCD Human Resources department is seeking an Administrative Assistant I position to join our team and serve as the initial touchpoint for faculty, staff, and students needing Human Resources support. This will include greeting a high volume of visitors as they enter the building, answering the Human Resources general telephone line, providing routine information and assistance to callers, triaging customer needs, and collecting and distributing mail to the Human Resources department. The position works as a part of a team and assists the Recruitment and Professional Development teams in the flow of daily tasks and preparing for recruitment processes, workshops, and other meetings. It will also assist with special projects as assigned. Strong customer service and interpersonal skills are a necessity.
- Under the direction of an assigned supervisor, perform a variety of responsible secretarial and administrative assistant duties in support of a program or functional area.
- Perform a variety of secretarial and clerical duties for assigned administrator and other staff, relieving them of a variety of operational duties.
- Interpret and apply rules and regulations as appropriate.
- Organize and manage the day-to-day activities of an assigned office to assure efficient and effective office operations.
- Run reports, requisitions, work orders, purchase orders, fund transfers and other documents related to assigned functions.
- Greet office visitors; initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; take messages as necessary; provide information; receive sort and route mail.
- Assist with arrangement of travel accommodations, conferences and meetings as necessary.
- Prepare and review routine correspondence, records, and other documents for accuracy, completeness and conformance to established rules and regulations.
- Prepare agenda items for meetings as required; take and transcribe minutes and distribute to appropriate personnel; maintain records of meetings as required.
- Establish and maintain a variety of records, logs and files related to assigned functions; obtain and provide information from records and files as requested.
- Order and maintain office supplies; schedule maintenance and repair of equipment.
- Coordinate the duplication and distribution of a variety of materials; distribute forms, applications and related materials.
- Operate a variety of office equipment including computers and peripherals, calculators, copy machines, etc.
- Provide work direction to hourly personnel as assigned. Follow district and department policies and procedures. Maintain currency of qualifications for area of assignment.
- Coordinate communication with other district departments and personnel, students, educational institutions, vendors, other outside organizations and the public.
- Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.
- Substitute for other secretarial personnel as needed. Perform related duties as assigned.
- Modern office practices, procedures, equipment and software, including telephone techniques and etiquette.
- Recordkeeping techniques.
- Proper use of English grammar, spelling, punctuation and vocabulary.
- Perform responsible secretarial and clerical work with speed and accuracy. Keyboard at 55 net words per minute from clear copy.
- Transcribe minutes for committee meetings efficiently and effectively. Maintain records, logs, files and other related information.
- Operate a variety of office equipment and software consistent with requirements of the position. Understand and follow oral and written directions and communicate effectively.
- Establish and maintain cooperative and effective working relationships with others; demonstrate commitment to customer service.
- Learn district protocols, policies and procedures. Meet schedules and time lines.
- Perform basic mathematical computations. Maintain confidentiality.
- Interpersonal skills using tact, patience and courtesy. Work efficiently with many interruptions.
- Make arrangements for meetings. Work effectively with direct supervision.
- Graduation from high school or equivalent.
- One year responsible clerical experience or formal training/education.
- Office environment subject to frequent interruptions.
- Subject to sitting for extended periods of time and repetitive motion. Some reaching and bending may be required.
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.
Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.
Position specific required documents:
- Complete and current resume
- 1-2 page cover letter addressing how you meet the qualifications for this position. *ATTENTION* The cover letter is also used while screening your application materials to gain information about your qualifications.
*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.
Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.
GCCCD is an Equal Employment Opportunity and Title IX employer.
Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by calling (619) 644-7679.
Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.
To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---District-Office/ADMINISTRATIVE-ASSISTANT-I_R-00926-1.
The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.
The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.
The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.
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