Receiver/Copy Cataloger Asst III

Job description

Posting Details

Posting Details

Posting NumberS04151PWorking TitleReceiver/Copy Cataloger Asst IIIDepartmentLibraries General OperationsAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The UGA Libraries is located on the University of Georgia’s main campus in Athens, Georgia. Its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Richard B. Russell Special Collections Libraries, Health Science Carnegie Library, and Repository, which receive more than three million visits per year and provide a vast array of electronic and print resources. They offer extensive hours, including 24/7 operation at the Miller Learning Center. The UGA Libraries offer distinctive, nationally significant special collections, including the Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archive and Peabody Awards Collection. Information about the UGA Libraries: Information about Athens:

College/Unit/Department website TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

M – F; 8 hrs/day; some evening and weekend work may be required.

Advertised Salary$25,383Posting Date10/14/2019Open until filledNoClosing Date11/11/2019Proposed Starting Date11/18/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleLibrary Technical Paraprofessional/ProfessionalPay GradeFLSAJob FamilyLibraryFTE1.0Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

•Experience in editing of Library of Congress bibliographic data preferred;
•Previous and accurate work experience using a computer and typewriter;
•Knowledge of one or more foreign languages desirable;
•Knowledge of acquisition procedures preferred;
•One year of college education AND one year library or related clerical/customer service experience; OR two years library or related clerical/customer service experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved

Position Summary

The Receiver/copy cataloger for the university press approval plan reports to the Acquisitions Assistant Dept. Manager and is primarily responsible for receiving and processing all incoming university press approval materials by verifying accuracy of invoice information against the material in hand. This position also assists in receiving and processing all incoming materials in print and non-print formats for firm orders, non-university press approval plans, and gifts. This position is responsible for the selection of DLC copy bibliographic records for all materials processed. Work is performed independently and involves exercising discretion and judgment in performing duties. Most of the work requires the use of ALMA, the Libraries integrated automated system, as well as, OCLC (Online Computer Library Center), an international automated bibliographic utility. Most of the work is performed on a computer terminal.

Knowledge, Skills, Abilities and/or Competencies

•Ability to perform routine, repetitive tasks accurately with close attention to detail;
•Ability to establish and maintain effective working relationships;
•Demonstrated initiative and responsibility in performing job tasks;
• Effective oral and written communication skills;
• Legible handwriting;
•Flexibility in accepting various work assignments.

Physical Demands

Typical for office environment

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Receives and processes monographs, monographic sets, and serials that come on the university press approval plan by verifying bibliographic information accuracy. Verifies the accuracy of other print and non-print approval materials against invoice information, and for firm orders, by verifying purchase order information against the invoice and material in hand. Work involves verification of bibliographic information, and processing of these materials using established departmental workflow procedures.

Percentage of time45 Duties/Responsibilities


Verifies bibliographic records in OCLC for all materials with DLC copy. Selects and imports records for non-university press approval material and gifts, selecting DLC copy when available, or when no copy is available, creating provisional records according to established cataloging standards. Updates holdings information and item records in ALMA. Maintains up to date knowledge of cataloging rules and procedures and ALMA acquisitions processing policies and procedures.

Percentage of time30 Duties/Responsibilities


Performs problem resolution of bibliographic and order information by researching problem titles/records information in bibliographic databases, such as OCLC and/or ALMA. For university press problems, confers with Acq. Asst. Dept. Manager for decision on clean up needed for bibliographic records and cataloging or for possible return to vendor. Processes items that require return as needed.

Percentage of time15 Duties/Responsibilities


In the absence of the student worker, assists in marking/routing catalogued materials and in opening mail. This involves marking catalogued books with the call number and routing to the Marking Unit for the label. Opening mail requires sorting the mail, opening and inventorying the shipment against the invoice/packing list, and security stripping each title. Assists in preparation and processing of all incoming approval books for review. This involves opening and inventorying the shipment against the invoice/packing list, security stripping each title and placing shipment on review trucks.

Percentage of time5 Duties/Responsibilities


Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

Maintains flexibility and awareness of changes and needs in the department by assuming similar duties and responsibilities as assigned.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




      Diversity Profile: University



      View more

      Learn more on Inside Higher Ed's College Page for University

      Arrow pointing right
      Job No:
      Posted: 10/15/2019
      Application Due: 11/12/2019
      Work Type: