Posting Details

Posting Details

Posting NumberS04134PWorking TitleGrants Coordinator - SSAREDepartmentCAES Griffin CampusAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeInternal (PEP)Retirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday-Friday; 8-5 pm

Advertised Salary39,839Posting Date10/14/2019Open until filledYesClosing DateProposed Starting Date10/28/2019Special Instructions to ApplicantsLocation of VacancyGriffin Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleBusiness Operations Paraprofessional/ProfessionalPay GradeFLSAExemptJob FamilyFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Direct experience in the area of research administration (grant proposal submission and pre-award management).

Position Summary

The Southern Region Sustainable Agriculture Research and Education Program (S-SARE) is a federally funded grants program offering seven competitive grant opportunities to farmers, researchers, educators, non-profits, community based organizations and community activists in the agricultural community. This new position will be responsible for coordinating, preparing, and submitting S-SARE’s annual Cooperative Agreement with USDA-NIFA. The position manages S-SARE’s online grant management system, and ensures the accurate and timely processing of the department’s high volume of federally funded grant awards. Ensures project budgets and budget justifications are in compliance with USDA-NIFA and UGA policies and procedures for federal grant expenditures. Ensures timely submission of financial, annual and final reports to funding agency.

Knowledge, Skills, Abilities and/or Competencies

•Strong attention to detail.
•Demonstrated ability to coordinate and manage multiple competitive grant projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
•Excellent interpersonal, written and verbal communication skills to interact with a diverse group at all levels.
•Ability to work independently and with initiative, within departmental and agency guidelines, to fulfill our contractual obligations.
•Proficient in use of MS Excel and Word.
•Proficient in use of S-SARE’s Online Grant Management System, UGA’s Grants Portal, and USDA-NIFA’s Reporting Portal.
•Knowledge of USDA-NIFA’s guidelines and procedures for response to RFA, grant submission, and allowable expenditures of federal funds; Knowledge of UGA’s policy and procedures.

Physical Demands

Sitting for long periods of time, lifting up to 50 lbs.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Pre-Award Grant Support for S-SARE funded grants:
•Prepare and compile all components of each funded grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
•Review grant budgets and budget justifications to ensure accuracy of budgets, including salary, fringe benefit rates, materials and supplies, travel, subcontracts, and indirect costs.
•Review budget expenditures for compliance with grant programs Call for Proposals and agency guidelines.
•Resolve any budget issues by contacting project investigators for any additional budget information required, budget revisions, or other necessary corrective action.
•Submit the grant package to CAES Contracts and Grants office for contract development.

Percentage of time40 Duties/Responsibilities

Duties/Responsibilities

Serve as Regional Administrator of the S-SARE Online Grant Management System:
•All S-SARE competitive grant programs submit their proposal applications on the online system.
•Serve as point of contact for researchers (PI) to provide guidance and support during the grant application process.
•Assign Technical Review Committee and/or Project Review Committee members to review grant proposals.
•Collect scores and comments from panel members on all grants, which are returned to the Project Investigator for his/her information.
•Instructions to TRC and AC PRC members are handled on-line, proposals are reviewed with comments entered on-line, and ranking of proposals is on-line.
•Track progress of reviews and vote report, manage proposal submission and deadline dates, manage review deadline dates.
•Update TRC and PRC members in the online system.

Percentage of time30 Duties/Responsibilities

Duties/Responsibilities

Coordinate, prepare, and submit Southern SARE’s annual Cooperative Agreement with USDA-NIFA for budgeting for approved projects:
•The Southern SARE Program is solely funded by this grant opportunity.
•Knowledge of USDA-NIFA’s RFA release date and deadline date for submission.
•Read and follow all RFA guidelines and requirements set by the National Institute of Food and Agriculture (NIFA).
•Compile all forms required as identified in the RFA. Ensure that all applications conform to the application preparation and submission instructions set by NIFA.
•Work closely with S-SARE Director to set budget for the S-SARE program.
•Work closely with S-SARE’s PDP Coordinator, 1862 LGU Coordinator, and 1890 LGU Coordinator to obtain their budget, budget justification, and plan of work for their portion of the Cooperative Agreement.
•Submit grant application electronically using the UGA Research Grant Portal.
•Work closely with CAES Director of Contracts & Grants (C&G) to ensure application is complete and submitted to Grants.gov.
•Follow up with C&G office until funding has been awarded and a copy of the award has been received in the S-SARE office.
•After the award is made, work closely with S-SARE Accountant to set up the account and monitor expenditures.

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Prepare and submit new grant project initiation forms, annual financial reports, annual progress reports, and final reports to USDA-NIFA:
•Submit project reports to USDA-NIFA using NIFA’s online REEport system. Reports are required for each of S-Be aware of project beginning and ending dates and deadline dates.
•Update the progress report that spans the life of each of S-SARE’s continuation awards and prepare final report at project end date. Cooperative Agreements are awarded annually and is for a 5-year period.
•Work with S-SARE accountant to prepare financial reports on all federal funded accounts.

Percentage of time10 Duties/Responsibilities

Duties/Responsibilities

Various other duties:
•Perform other tasks and assignments as instructed by the S-SARE Program Director.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant DocumentsRequired Documents

1. Resume/CV

Optional Documents

1. Cover Letter