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Accounting Assistant

Employer
Foothill-De Anza Community College District
Location
Los Altos Hills

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Job Details



Accounting Assistant

Foothill-De Anza Community College District

Posting #: 19-027

Campus: Central Services

Close/Initial Review Date: 11/5/2019

Open Until Filled: No

Description:

Starting Salary: $3,844.76 (per month) plus benefits; Salary Grade: C1-40

Full Salary Range: $3,844.76 - $5,142.12 (per month)

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

Foothill - De Anza Community College District Mission Statement:

The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

JOB SUMMARY:

This position will primarily process accounts payable, maintaining vendor accounts for the two campus bookstores and dining services, running weekly check runs and work closely with the assigned accountant and campus directors and staff. A secondary function, will be providing certain operational support to the campus bookstores and dining services.

DEFINITION:

Under the direction of an assigned supervisor, perform a variety of responsible clerical accounting duties; maintain financial, accounting and statistical records and prepare reports; review, prepare and process financial, accounting and related documents, reports and materials.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:

Depending upon assignment, duties may include, but are not limited to, the following:
  1. Maintain a set of financial records related to an area of clerical accounting such as accounts payable, school accounting, ASB, food services, bookstore or other assigned accounting support area.
  2. Verify, balance, adjust and assure the accuracy of assigned accounts; receive, verify and audit invoices and receipts for supplies, equipment and services; contact District personnel to verify orders, receipts and signatures.
  3. Collect, receipt, record and deposit monies for assigned accounts; sort and post to appropriate account; reconcile cash, receipts and statements; resolve or assist in the resolution of discrepancies and errors.
  4. Review, audit and process various requests for payment.
  5. Compile, process and compare financial and statistical data; verify availability of funds.
  6. Prepare, maintain and file various spreadsheets, forms, lists, records, reports and other documents as assigned; input financial and statistical information into an automated accounting system.
  7. Interact with vendors and District personnel to research discrepancies, correct errors, resolve problems and assist with preparation and maintenance of records and reports.
  8. Provide general information in person or by telephone regarding accounting policies, procedures and practices to District employees, vendors and others.
  9. Operate a variety of office equipment including typewriter, calculator, copier, computer terminal and others as assigned.
  10. Attend a variety of meetings as assigned.
  11. Perform related duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:
  1. Basic accounting practices, procedures and terminology.
  2. Financial and statistical record-keeping techniques.
  3. Modern office practices, procedures and equipment.
  4. Data processing applications related to accounting functions.
  5. Correct English usage, grammar, spelling, punctuation and vocabulary.
  6. Interpersonal skills using tact, patience and courtesy.
  7. Operation of a computer and assigned software.
  8. Basic auditing procedures.

Ability to:
  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Apply bookkeeping and financial record-keeping principles to the maintenance of assigned accounting records.
  3. Maintain financial records, review and verify data and prepare accurate reports.
  4. Apply and explain rules, regulations, policies and procedures involved in assigned activities.
  5. Compare numbers and detect errors efficiently.
  6. Make arithmetic computations with speed and accuracy.
  7. Operate a computer and other office equipment.
  8. Meet schedules and time lines.
  9. Communicate effectively both orally and in writing.
  10. Establish and maintain cooperative and effective working relationships with others.

MINIMUM QUALIFICATIONS:
  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to college-level coursework in accounting AND two (2) years experience in maintaining financial and statistical records.

WORKING CONDITIONS:

Environment:
  1. Office environment.
  2. Constant interruptions.

Physical Abilities:
  1. Hearing and speaking to exchange information in person and on the telephone as well as making presentations.
  2. Dexterity of hands and fingers to operate a computer keyboard.
  3. Seeing to read various materials.
  4. Standing for extended periods of time.
  5. Bending at the waist, kneeling or crouching.
  6. Lifting, carrying, pushing or pulling objects up to 30 lbs.

APPLICATION PACKET:
  1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  2. A cover letter addressing your qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

CONDITIONS OF EMPLOYMENT:

Position: Full-Time, Permanent, 12 months per year

Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.



For more information about our application process contact:

Employment Services

Foothill-De Anza Community College District

12345 El Monte Road

Los Altos Hills, California 94022



Email: employment@fhda.edu



http://hr.fhda.edu/








To apply, visit: http://hr.fhda.edu/careers/





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Organization

Working at Foothill-De Anza Community College District

For more than 50 years, Foothill-De Anza has demonstrated excellence and innovation in academic programs and student services. As one of the largest community college districts in the United States, Foothill-De Anza provides credit classes for about 43,000 students per quarter. The colleges are active members of the League for Innovation in the Community College, a national consortium of leading two-year institutions.

The mission of the Foothill – De Anza Community College District is student success. We accomplish this by providing access to a dynamic learning environment that fosters excellence, opportunity and innovation in meeting the diverse educational and career goals of our students and communities.

Located in the heart of Silicon Valley, Foothill-De Anza serves the communities of Cupertino, Los Altos, Los Altos Hills, Mountain View, Palo Alto, Stanford, Sunnyvale, and portions of San Jose.

Foothill College

Foothill College envisions itself as a community of scholars where a diverse population of students, faculty and staff intersect and are engaged in the search for truth and meaning. We recognize that by necessity this search must be informed by a multiplicity of disciplinary modes of inquiry. In order to ensure that every student has the opportunity to share in this vision, Foothill College commits itself to providing students with the necessary student support services, outstanding instruction, and opportunities for leadership both within and outside the classroom. By enacting this vision, the college ensures that it remains the distinctive and innovative institution it has been since its inception.

De Anza College

Two words—"excellence" and "innovation" — have captured the essence of De Anza College for nearly four decades. Although each carries importance, together they're a winning combination that has established De Anza in the forefront of community colleges nationwide.   De Anza provides outstanding general education and vocational courses as well as interdisciplinary studies, community service opportunities, on-the-job-training, internships, collaborative programs with businesses and industries, and online and television classes.     

Employment with Foothill - De Anza

Foothill - De Anza Community College District is one of the largest community college districts in the U.S. that has distinguished itself as a leader among California Community Colleges.

We currently employ approximately 1,200 full-time employees and 1,900 part-time employees. It is the policy of the District to provide an educational and employment environment which is committed to high quality, equal opportunity and diversity.

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