UCSD Layoff from Career Appointment: Apply by 10/15/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/24/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

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UC San Diego Real Estate is looking to add an extremely creative and financially savvy individual to assume the role of the Financial and Business Operations Manager. Under direction of the Executive Director of Real Estate, the Financial and Business Operations Manager will be responsible for overseeing and supervising the administrative staff of the Real Estate office. The successful candidate will have superior organizational skills, and will be a a self-starter who is comfortable with the execution and completion of critical deliverables and strong attention to detail.

The Financial and Business Operations Manager serves as a key member of the Real Estate Department and provides direct support to the Executive Director, Real Estate on a wide range of assignments. In addition, this position functions as the department business officer responsible for oversight and coordination of department administrative duties, budget preparation and monitoring, cost management, contract tracking, project and transaction fund management, reporting and regulatory compliance. Designs and implements efficient and fiscally prudent financial management practices and standard operating procedures to ensure accurate and timely preparation of department and real estate portfolio budgets, financial projections, and cost accounting reporting. Participates in the preparation and tracking of department consulting contracts. Oversees the operation of the Real Estate Department. Supervises the department administrative staff and student interns. Incumbent acts as an information resource to internal and external campus departments.

Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Contacts are both internal and external to the department.

• Occasional evenings and weekends may be required.

• Thorough knowledge of finance policies, practices, and systems. Thorough knowledge of financial analysis and reporting techniques. Demonstrated ability to review, approve and, when needed, process business expenses.

• Ability to independently gather required information to organize, and perform financial analysis assignments. Demonstrated record of strong executive-level administrative skills. Ability to make decisions independently and to anticipate the executive's business needs. Ability to organize and coordinate an executive level calendar including scheduling meetings and making travel arrangements.

• Proven ability to effectively present information verbally and in writing in a clear and concise manner.

• Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Knowledge of real estate transaction terminology and processes, contract management, fund accounting, basic real estate project budgeting and forecasting, Excel spreadsheet creation and maintenance. Ability to interpret complex financial data, analyze and make educated decisions.

• Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Demonstrated outstanding oral and written communication skills to communicate with a diverse population using diplomacy, flexibility and tact. Demonstrated skill in communicating issues clearly and gathering information through appropriate consultation with a wide variety of constituents. Ability to work with diverse populations at all levels of the organization. Ability to work with others across campus units, and strong research skills to recognize information that is important to the task at hand. Ability to accurately interpret and implement policies and procedures and effectively communicate and disseminate information.

• Ability to adapt to changing priorities. Ability to work independently and effectively with minimal supervision, to learn quickly, exercise good judgment, take initiative, demonstrate flexibility and maintain composure while working under frequent interruptions and changing priorities.

• Ability to function as a member of a team. Effective supervisory skills. Demonstrated ability to effectively direct the staff to produce quality deliverables on a timely basis.

• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

• Knowledge of a variety of administrative operational activities such as event planning, website design, accounting and payroll, and contracts guidelines. Demonstrated knowledge of the practice of records management to maintain an effective filing system that promotes quick retrieval, archiving and purging of records. Skill in maintaining integrity of established department filing systems. Skill in using online business systems for accounting and payroll reporting and tracking compliance with university regulations.

• Demonstrated experience with a wide range of computer software, including calendar, spreadsheet, database, document management and word processing applications.

• Ability to use discretion and maintain confidentiality. Demonstrated experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information.

• Strong skills in short-term planning, analysis, problem-solving, and customer service. Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions. Experience in independently researching, compiling, organizing, interpreting and selecting data and materials from various sources. Exceptional organization and presentation skills to research, summarize and present information and recommendations for action. Ability to complete work in a timely, accurate and succinct manner.

• Proven political acumen skills and ability to apply in a diverse, complex organization. Demonstrated ability to perform duties with a high degree of professionalism.

• Demonstrated knowledge of legal procedures, terminology and formats. General knowledge and understanding of legal issues in higher education at the local, state and federal levels. Excellent decisions-making skills in the realm of legal administration.

• Ability to effectively coach, mentor and supervise employees.

• Effective supervision skills, including leadership ability to establish and maintain positive and productive goal-oriented working relationships. Excellent supervisory skills to organize workload, delegate responsibilities, recruit, interview, select, train, evaluate, and perform corrective action/discipline (as necessary) with staff.

• Job offer is contingent upon satisfactory clearance based on Background Check results.