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Fixed Asset Accountant

Job description

Fixed Asset Accountant

Job no: 503361
Position Type: Staff Full Time
Campus: UMass Boston
Department: Controller's Office
Pay Grade: 33
Date opened: 11 Oct 2019 Eastern Daylight Time
Applications close: 25 Oct 2019 Eastern Daylight Time

General Summary:

The Fixed Asset Accountant reports directly to the Associate Controller and is responsible for asset management accounting functions and reporting as well as the daily operations of the Property department. Ensures data integrity within the University’s fixed asset and inventory control systems, in compliance with Commonwealth laws, Federal regulations, and university policies and in accordance with Generally Accepted Accounting Principles (“GAAP”). Recommends updates to business processes as needed, provides ongoing training for staff, work closely with administrative and academic areas on campus and serves as the Boston campus Asset Management Core Team representative at University President’s Office.

Examples of Duties:


  • Under general direction of the Associate Controller, perform a wide variety of regular and recurring moderately complex accounting functions requiring full professional competency relating to all university assets (land, buildings, improvements, equipment – fixed & movable, large administrative software systems & construction in progress) in accordance with Generally Accepted Accounting Principles (“GAAP”).
  • Prepare monthly, quarterly and year end reconciliations of asset additions. Generate and analyze asset management system reports and queries to research, investigate and resolve differences between asset management and accounts payable/general ledger systems.
  • Assist the Associate Controller and Office of Budget and Financial Planning in the projection of depreciation estimates for all Boston campus assets.
  • Work with departments to ensure all costs related to project-based assets, such as building and land improvements, are accounted for and recorded in the asset management system.
  • Work with the University of Massachusetts Building Authority to validate and inventory campus, debt-funded, assets
  • Act as “BuyWays” procurement work flow special account code approver for inventory & capital items.
  • Work with Administration & Finance staff to continuously development improvements to processes and procedures targeted at streamlining the acquisition, accounting for and tracking of university assets.

  • Property department:

  • Supervise, train and lead the staff within the Property department.
  • Develop, implement and monitor procedures related to maintenance of the university’s asset management system.
  • Ensure asset additions, transfers and disposals are properly tagged and recorded in accordance with Commonwealth laws, Federal regulations and university guidelines.
  • Develop and implement fixed asset/equipment inventory control procedures for the effective control and accountability of property owned or in the custody of the university, regardless of funding source.
  • Conduct and direct the physical inventory of university of all assets, including government titled property, in accordance with university policy.
  • Manage the surplus property process and follow applicable Massachusetts laws for stolen property by filing Chapter 647 Incident Reports with the University of Massachusetts President’s Office.
  • Create and implement training programs for campus departments on responsibilities in equipment management and record keeping; communicate changes in processes, forms or reporting or recording thresholds.

  • Other:

  • Serve as the Asset Management Core Team representative and represent the interests of the Boston Campus relative to University asset management initiatives
  • Perform other related duties as required.
  • Qualifications:

  • Bachelor’s degree in Accounting and 3-5 years of asset management accounting experience, or an equivalent combination of relevant education and/or experience.
  • 3-5 years of experience managerial experience supervising a staff of two or more people
  • Detail knowledge of accounting theory, especially as related to fixed assets, depreciation, capitalization thresholds, and Governmental Accounting Standards Board (“GASB”) accounting principles, particularly GASB 35 requirements.
  • Thorough working knowledge of the laws, rules, regulations, policies and procedures that pertain to Federal and State equipment inventory controls.
  • Demonstrated proficiency in integrated financial systems and the Microsoft Office suite of applications.
  • Knowledge, Skills and Abilities:

  • Self-management skills and ability to work with limited supervision.
  • Excellent communication, interpersonal, analytical and organizational skills.
  • Application Instructions:

    Please apply online with your resume, cover letter and list of three professional references.

    Review of candidates will begin following the application closing date.

    Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

    Salary Ranges for the appropriate Pay Grade can be found at the following link:

    Salary Ranges

    All official salary offers must be approved by Human Resources.

    Applications close: 25 Oct 2019 Eastern Daylight Time




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    Job No:
    Posted: 10/12/2019
    Application Due: 10/25/2019
    Work Type: