Translational Research Program Administrator

Job description

DepartmentAbout us:

Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Laboratory Medicine and Pathobiology (LMP) occupies a unique position at the interface between basic biomedical science and clinical practice. We are an assembly of over 350 investigators, scientists, and clinicians, who educate and mentor trainees pursuing undergraduate, graduate, and postgraduate medical studies, engaged in investigating disease mechanisms and patterns and translating new knowledge and discoveries into improved health outcomes for patients and populations.

As TRP Administrator, you will serve as the first point of contact for the Translational Research Program (TRP); a two-year professional Masters of Health Science program, where our students learn to catalyze transformation of scientific discoveries into problem solving applications that benefit human health. Your friendly demeanour and willingness to help will create a welcoming and inclusive environment and equip our students with pertinent information from admissions to program completion. Relying on your high anticipatory skills, you will proactively support the Program Director and handle various demands from students and faculty to foster a purposeful and positive student experience and sustained program growth.

Your responsibilities will include:

  • Acting as the first point of contact and responding to general inquiries, including providing detailed information on program and course requirements
  • Scheduling appointments for prospective students, applicants, and current students to address individual needs
  • Coordinating course timetables and interview schedules and maintaining course information on student information systems
  • Collecting and checking completeness of applications and submissions for award competition and review
  • Scheduling committee meetings, taking minutes, preparing agendas and arranging for catering
  • Determining logistical details and activities for events and programming
  • Drafting documents, correspondence, employment letters and event program materials
  • Disseminating and collecting surveys and questionnaires and analyzing survey results

CampusEssential Qualifications:
  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience
  • Minimum two (2) years of related administrative experience, preferably in a University or post-secondary environment
  • Experience coordinating academic programs and serving as the primary resource to students
  • Experience coordinating complex schedules and timetables
  • Experience providing committee support and coordinating events
  • Experience drafting correspondence and documents and working with survey tools
  • High proficiency with MS Office Suite, student information systems, content management systems and learning management systems
  • Excellent oral and written communication skills
  • Professionalism, tact and discretion with strong interpersonal skills; excellent student engagement skills
  • Demonstrated ability to take initiative, be adaptable and flexible
  • Creative self-starter who is able to deal with a high level of ambiguity and show good judgement
  • Ability to work in a team but must also be able to work independently with limited direction
  • Ability to multi-task and stay organized in a fast-paced environment

Assets (Nonessential):
  • Experience working with students at the University of Toronto and/or the Toronto Academic Health Science Network is an asset
  • Knowledge of University of Toronto and Faculty of Medicine graduate student processes and procedures is a strong asset
  • Experience working with FIS or related financial information systems

To be successful in this role you will be:
  • Courteous
  • Problem solver
  • Resourceful
  • Team player

Department: Laboratory Medicine & Pathobiology
Campus: St. George (downtown Toronto)
Schedule: Full-time
Job Field: Student Academic Experience
Job Posting: Oct 11, 2019
Job Closing: Oct 25, 2019, 11:59:00 PM




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Job No:
Posted: 10/12/2019
Application Due: 10/27/2019
Work Type: