Assistant Director of Research Program Services

Posting Details

Position Information

Job TitleAssistant Director of Research Program ServicesPosition Number550040Requisition NumberB07044Position TypeAdministrativeClass Code9438Time-limited throughType of AppointmentFull-TimeFaculty Position Sub-TypeLength of AppointmentInternal Recruitment?NoWorking Hours8:00am - 5:00pmDepartmentOffice of Research and Sponsored Programs (ORSP)OrganizationOffice of Research and Sponsored Programs - ORSP DivisionAcademic Affairs - DIVCollegeApproved Hiring Salary Range$57,000 - NegotiablePay BasisAnnuallyEOD

In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.


UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose

The Assistant Director of Research Program Services is responsible for the day-to-day execution of all of the functions of the Office of Research and Sponsored Programs in the area of research development, pre-award services, and outreach and training. This position plays an integral role in the design, development, implementation and interpretation of departmental processes and/or programs.

Essential Duties

Job Function

This position takes responsibility for the day-to-day execution of all of the functions in the area of research development, pre-award services, and outreach and training for the Office of Research and Sponsored Programs. The Assistant Director of Research Program Services reports to the Director of Sponsored Research and manages the preparation of high quality, nationally competitive, multi-disciplinary grant proposals. This includes oversight of UNF efforts to complete and deliver to funding agencies over 100 formal proposals each year. Each of these must meet the specific requirements of the sponsor and must be prepared against tight deadlines. The Assistant Director bears particular responsibility for ensuring that all external funding proposals and budgets meet all applicable University and SUS policies, agency guidelines and standards, and directly works with faculty to help them produce proposals with optimal prospects for success. Using extensive research administration experience, the Assistant Director is responsible for all pre-award aspects of preparing proposals to federal agencies, such as the Department of Defense (DOD), National Science Foundation (NSF), Department of Education (DOE), and National Institute of Health (NIH). The Assistant Director provides institutional research development infrastructure including developing and maintaining a library of non-technical boiler plates, funded proposals, a database of grant writing resources, as well as develops and manages ORSP’s outreach and communication activities. In addition, the Assistant Director oversees and supports the acquisition and effective use of information technology for a wide range of application in the Division.

The Assistant Director plays a key role in interaction with external donors and sponsoring agencies during pre-award activities including negotiation and acceptance of proposals and budgets. The Assistant Director works extensively with faculty and academic administrators in a collaborative approach to ensure development of an adequate number of high quality proposals for external funding. The position requires ability to work under considerable pressure, ability to meet deadlines, financial and budget ability, excellent writing skills, internet and database research skills, and ability to work on a large number of different projects at the same time. Work in this position is done independently.

Percentage Of Time100 Posting Detail Information

Marginal Functions

May function for the Director or Associate Vice President for Research. The Assistant Director receives only indirect daily supervision. Guidance to this position consists in general of a collaborative discussion of and agreement on priorities and directions which the overall department needs to take.

This position may occasionally review contracts and participate in the contract negotiation process.

Required Qualifications

A Master’s degree from a regionally accredited college or university in a directly related area of specialization and two years of experience directly related to the job functions; or a Bachelor’s degree from a regionally accredited college or university in a directly related area of specialization and four years of experience directly related to the job functions.

Faculty Position Required QualificationsDepartmental Requirements

This position requires particularly good writing and editing skills, financial and budgeting capability, and ability to establish rapport with faculty in a collaborative working relationship across a full range of academic departments. Demonstrated financial and/or administrative experience in support of research to include financial and strategic planning and forecasting. Extensive knowledge of and experience with federal and non-federal regulations and guidelines related to research administration, cost principles, reporting requirements for grants and audits of states, local governments, and non-profit organizations. Demonstrated experience in the management and/or negotiation of complex contracts. Demonstrated leadership, independent initiative and ability to interpret and apply federal regulations, policies, and procedures in a university or an agency funding or conducting research. Significant experience building processes and strategies and managing a team of professionals to facilitate efficient and effective research administration and/or funding applications. Demonstrated understanding and leadership in the development and enhancement of automated workflow/processes and systems that support the operation of sponsored programs. Professional designations such as Certified Research Administrator (CRA); Certified Federal Contracts Manager (CFCM); or graduation from NCURA Leadership Development Institute.

Statement(s) of Understanding Definition

Background Check: This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

Responsible Employee: The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or Certification


Machines/Equipment used regularly

Desktop Computer; Coper/Scanner; Telephone/Fax; Calculator

Anticipated Start Date11/18/2019Job Posting Date10/10/2019Application Review Date10/21/2019Application DeadlineOpen Until FilledYesPoint of Contact InformationRosalyn Gilbert, 904-620-2352Hiring OfficialDr. Cheresa BostonLocation if not JacksonvilleSpecial Instructions

A minimum of three (3) references are required with this application. Please include the name, title, email, and phone number of each reference. Listed references will be contacted at the campus interview stage.

Applicants must complete an online application, as well as upload supplemental documents, at in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Rosalyn Gilbert at (904) 620-2352, or [email protected] Initial review of applications will begin on October 21, 2019.

Quicklink Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a certified research administrator (CRA)?
    • Yes
    • No
Documents Needed to ApplyRequired Documents
  1. Resume
  2. Cover Letter/Letter of Interest
Optional Documents