Assistant Director of Admissions

Job description

Posting Details

Position Information

Job TitleAssistant Director of AdmissionsDepartmentJones Graduate School AdmissionsFull Time/Part TimeFull-TimeRequisition NumberS20188Open Date10/10/2019Close Date10/17/2019Salary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m. with some evening and weekend work.

Benefits EligibleYesEligible for OvertimeNoPosition Summary

The Jones Graduate School of Business is a top 25 MBA school with full-time, professionals evening and weekend, executive and on-line programs. The assistant director of admissions helps leads the school’s admissions efforts to bring in and yield the best incoming class of students across all MBA programs within the Recruiting and Admissions Office (RAO). The assistant director also supports the review process to admit students in the [email protected] program. The assistant director of admissions, along with the associate director of admissions, executive director, and the director of recruiting, implements the strategic direction and objectives of the admissions department, which in turn supports the school’s growth while simultaneously maintaining its culture and quality standards. The assistant director is responsible for not only the admission of students, but also helps execute the yield of the top most talented students.

This position ensures that our diversity efforts are assessed and in line to help the Jones School achieve national stature and be competitive with top 10 MBA schools in the country.

The ideal candidate for this position will bring a clear vision of the qualities that are required to be an MBA student at the Jones School, and will work with dedication toward the admission goals of the school.

Education RequiredBachelor's DegreeMajor/DisciplineSubstitution for Education Requirement

Experience may not be substituted for the education requirement.

Education PreferredExperience Required2 yearsType of Experience

Related professional work experience in higher education administration, education administration, human resources, and/or corporate recruiting.

Substitution for Experience Requirement

Education may not be substituted for the experience requirement.

Experience Preferred

- Previous university admissions office or administrative educational experience
- Previous experience in a fast-paced, high-functioning organization
- Slate or other CRM experience
- Project Management experience
- Experience in Scholarship process

License/Certification RequiredLicense/Certification PreferredSkills Required

- Strong verbal and written communication skills
- Excellent reading comprehension skills
- Excellent organizational skills
- Knowledge of admission processes and programs
- Excellent interpersonal skills such as professionalism, collaborative, influencer and demonstrates cheerful and positive behaviors
- Good presentation skills

Skills Preferred

- Ability to perform multiple tasks simultaneously and meet deadlines; flexibility; patience
- Ability to establish and maintain a strong rapport with Jones School students, administration, faculty and corporate recruiters to promote the ideals of the admissions office
- Proficiency in applicable software and technology including: Microsoft Word, Excel, Access, PowerPoint, and Explorer
- Sound judgment and strong assessment skills regarding the academic, employment and personal characteristics of each applicant
- Ability to communicate effectively with a large variety of constituencies
- Interest and ability to function effectively, cooperatively and productively as a team member
- Microsoft Office expertise
- Ability to analyze, organize and report statistical view of program cohort
- Must be able to maintain confidentiality, a professional approach, and positive attitude while working with diverse groups
- Strong attention to detail
- Must be able to work independently and as part of a team

Internal / External Contacts

Internal Contacts: The incumbent works with internal stakeholders, such as the Career Development Office, Student Programs Office, Alumni Affairs, External Relations, and Operations and Marketing.

External Contacts: The incumbent represents the Recruiting and Admissions office and Rice Business externally at various events. S/he will positively represent and reflect the Recruiting and Admissions Office’s culture and experience.

Physical Demands

- Must be able to handle large volumes of reported paperwork
- Occasionally move boxes and organize file cabinet space
- Ability to sit at a computer for long periods of time (up to eight hours a day)

Working Conditions

- Office environment
- Some evening and weekend hours are required. There are approximately 10 evening events and four weekend events per year
- The incumbent will work with executive director to determine regular office hours to ensure Recruiting and Admissions is available to support prospects, candidates, and students (e.g. 8 a.m. to 5 p.m. / 9 a.m to 6 p.m. / 9:30 a.m. to 6:30 p.m.)

Security SensitiveYes Special Instructions to ApplicantsQuick Link for Posting Job Duties

Job Duty NameEssential FunctionsDescription of Job Duty

- Conducts market research of assigned territories
- Establishes and maintains strong relationships with current and prospective
- Responds to inquiries timely providing accurate information
- Conducts informational sessions for internal / external candidates on / off campus
- Works with other members of the admission staff on projects related to
communications, on-campus recruitment programs, internal training, the Rice Alumni
Volunteers for Admissions (RAVA), general or targeted recruitment activities, or other
projects as needed
- Reads, evaluates and makes recommendations regarding applications utilizing
admissions rating system
- Ensures compliance with federal and state laws regarding college admission,
FERPA, and affirmative action
- Manages assigned geographic territory(ies)
- Makes admissions decisions for all programs
- Develops and strengthens relationships with secondary schools or university
personnel, professional organizations, students, parents and alumni
- Coordinates onsite logistics for admission events
- Performs all other duties as assigned

Job Duties

Job Duty NameJob Specific FunctionsDescription of Job Duty

- Works with the JGS marketing/communications office to develop print materials to market the various components of the full-time MBA program, including the primary admissions brochure and web information, in a timely manner
- Plans, manages, and implements marketing projects such as receptions, open houses, and contact campaigns to increase the applicant pool of the Rice MBA program
- Ensure that all strategic targets and metrics are in line for each incoming class
- Explores and implements practices and coordinates with the members of the R/A team
- Works with the director of diversity & inclusion (D&I) focusing on the integration of D&I efforts to ensure that admissions efforts are in-line and complementary of D&I efforts and to admitting top diversity candidates for the MBA program

Applicant DocumentsRequired Documents
  1. Cover Letter
  2. Resume
Optional Documents
    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * Do you have a bachelor's degree?
      • Yes
      • No
    2. * Do you have two or more years of related professional work experience in higher education administration, education administration, human resources, and/or corporate recruiting?

      (Open Ended Question)




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 10/12/2019
    Application Due: 10/17/2019
    Work Type: