Assistant Director, Corporate and Foundation Relations

Job description

Posting Details

Position Information

Job TitleAssistant Director, Corporate and Foundation RelationsDepartmentJones Graduate School of BusinessFull Time/Part TimeFull-TimeRequisition NumberS20187Open Date10/10/2019Close Date10/24/2019Salary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m. with some evening and weekend work.

Benefits EligibleYesEligible for OvertimeNoPosition Summary

The assistant director, corporate and foundation relations position provides administrative and professional support to the executive director of corporate relations, the senior director of operations, and the Rice Business Partners board of directors, its committees, and its programming at the Jones School.

The duties of this position include meeting and event logistics and producing monthly corporate reporting. The assistant director, corporate and foundation relations also provides key support within the corporate relations team, managing a small portfolio of corporate and foundation prospects, as well as serving as a liaison with inter-departmental offices at Rice University and the Office of Development and Alumni Relations and MBA student clubs. S/he maintains calendars, schedules meetings, creates itineraries, and prepares routine correspondence. Additionally, s/he researches corporate and foundation prospects, prepares corporate briefings and proposals, solicits prospects in his/her portfolio, and manages corporate-related events.

Education RequiredBachelor's DegreeMajor/DisciplineSubstitution for Education Requirement

May substitute additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement.

Education PreferredExperience Required2 yearsType of Experience

- A combination of any related experience providing administrative support, working in higher education or other nonprofit setting, or working in a collaborative environment as a liaison with various departments in an organization
- Interaction with external constituents

Substitution for Experience Requirement

Education may not be substituted for the experience requirement.

Experience Preferred

- Five years demonstrated experience in project management, membership management, and calendar management
- Customer relations/services experience
- Donor and volunteer management experience
- Working in a university setting
- Event management
- Related professional writing experience

License/Certification RequiredLicense/Certification PreferredSkills Required

- Ability to learn new strategies
- Written and verbal communication skills
- Data analysis skills
- Ability to work well under pressure and manage multiple projects simultaneously
- Good organizational and time management skills
- Knowledge of Microsoft Office suite
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Familiarity with fundraising in a higher education environment is desirable
- Attention to detail and ability to quickly understand and remember details about alumni/donors and projects to which they are assigned

Skills Preferred

- CRM software

Internal / External Contacts

Internal Contacts: The incumbent has ongoing contact with all division staff as well as some contact with faculty and staff school-wide. S/he is responsible for responding to inquiries from various departments at the school as well as all departments within Resource Development.

External Contacts: The incumbent has frequent contact with volunteers, Rice Business Partners Board, and others who serve on committees for the school, as well as corporate and foundation prospects.

Physical Demands


Working Conditions

Open cubicle atmosphere

Security SensitiveYes Special Instructions to ApplicantsQuick Link for Posting Job Duties

Job Duty NameEssential FunctionsDescription of Job Duty

- Assists in the development of comprehensive plans for corporate / foundation prospects
- Manages a portfolio of prospects by (a) researching and developing strategies for potential prospects for campus priorities, (b) scheduling and attending meetings both on and off-campus, and © assembling grant applications, including letters of inquiries and proposals
- Maintains an awareness of the philanthropic and research support needs of the university that could be met through corporate / foundation commitments
- Drafts written communication for internal and external audiences
- Participates in university-wide communication about the Office of Corporate and Foundation Relations and coordination of activities
- Maintains up-to-date stewardship records and assists in preparing reports to donors
- Performs all other duties as assigned

Job Duties

Job Duty NameJob Specific FunctionsDescription of Job Duty

- Provides full support to the Rice Business Board and its executive committees, including but not restricted to: board meeting attendance, events planning, administrative duties, etc.
- Provides advanced and complex support to JGSB corporate relations activities which includes coordinating mailings and tracking corporate gifts
- Maintains all tracking/data gathering and report generating for the corporate relations team

Applicant DocumentsRequired Documents
  1. Cover Letter
  2. Resume
Optional Documents
    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * Do you have a bachelor's degree or additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement?
      • Yes
      • No
    2. * Do you have two or more years of any related experience in a combination providing administrative support, working in higher education or other nonprofit setting, or working in a collaborative environment as a liaison with various departments in an organization?

      (Open Ended Question)

    3. * Please briefly describe the type(s) of experience you have with interaction(s) with external constituents?

      (Open Ended Question)

    4. * Please briefly describe any experience you have in project management, membership management, calendar management, customer relations/services experience, donor and volunteer management, event management working in a university setting, and/or related professional writing experience.

      (Open Ended Question)

    5. * Please provide the salary or range that you would require or consider for this position.

      (Open Ended Question)




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    Job No:
    Posted: 10/12/2019
    Application Due: 10/24/2019
    Work Type: