Position Number:S86880-20191001 Title:Director Department:LTS Admin and Planning Category:Professional/Managerial Job Family:Finance/Accounting Website:https://lts.lehigh.edu/about/administrative-services Posting Date:10/10/2019 Summary:

The Director is responsible for the collaborative development, implementation and leadership of a suite of administrative services that include budget and financial planning, staff recruitment and retention and facilities and space planning for a merged Library and Technology Services (LTS) organization. The incumbent is part of the LTS Leadership Team that reports to the Vice Provost and works closely with the Director of the Center for Innovation in Teaching and Learning; the University Librarian, Chief Technology Officer and Chief Information Security Officer.

Accountabilities:

1. Directs LTS Financial management
   • Align LTS budget with LTS strategic planning
   • Oversees the LTS annual budget of approx. $20,000,000. Allocate budgets, revenues, endowments, fees, special projects, grants, loans and other sources as needed
   • Develop multi year budget models and long term funding strategy to support and sustain an innovative LTS; develop value propositions to frame LTS initiatives
   • Lead annual budget planning process; work with other Directors and the LTS Leadership Team to identify money saving efforts through efficiencies, eliminating duplicated effort, possible partnerships, etc.
   • Deploy analytical tools for Leadership Reporting
   • Serve as Financial Adviser for LTS
2. Develops administrative policies and procedures for LTS to meet the overall University administrative and accounting practices
   • Advises the Vice Provost and the leadership team on all administrative matters, such as University procedures, rules and exceptions in a broad range of areas of expertise to adequately advise on matters of law, contracts, hiring reorganization and job elimination policies
   • Implements acceptable accounting practices, best practices of doing business and developing shared and aligned vision for administrative services
   • Develops and/or modifies LTS administrative policies to stay current with University policies and procedures
   • Reviews and makes first passes at contracts
   • Lead Administrative Services Group (ASG) staff who handle all purchase orders, expense report reconciliations, contracts, coordination of special events and LTS employment processes
   • Participate in LTS and campus governance efforts
   • Provide oversight and coordination of LTS communications priorities, policies and practices
3. Oversee LTS facilities and space planning
   • Contribute to LTS Leadership discussions on setting direction for major LTS facilities and space projects
   • Develop and oversee facilities project portfolio including long-term deferred maintenance initiatives and lifestyle-related planning
   • Lead large-scale, multi-year projects and renovations in support of LTS and campus mission
   • Lead ad-hoc project teams to identify, fund and complete facilities-related projects
   • Serve as liaison to Facilities Services, Campus Planning and Projects
   • Monitor LTS facilities to ensure they are well maintained
   • Align LTS facilities and space planning efforts with Campus Master Plan; coordinate and partner as needed with other campus units.
4. Lead recruitment and retention of LTS staff
   • Serves as the Employment Coordinator for LTS
   • Collaborate with LTS Leadership Team on long term staff planning
   • Mentor managers and supervisors on developing an advertising plan and how to properly use the Human Resources applicant tool
   • Interface with Human Resources personnel on matters of equity salary adjustments, position description revisions, upgrades and hiring salaries
   • Recommends salary increases of current staff for bonuses, upgrades and promotions in recognition of their work
   • Advise the LTS Diversity and Inclusion committee on hiring policies and assist with the LTS mentoring program

Qualifications:

1. Bachelor's Degree in Business Administration, Accounting or related degree; Master's degree preferred
2. Five to eight years related work experience
3. In depth knowledge of the financial and budgeting at a higher education institution
4. Some project management experience is desirable
5. Excellent communication and interpersonal skills
6. Excellent analytical, decision making and problem solving skills
7. Solid computer skills with experience using word processing and spreadsheet software
8. Successful completion of standard background checks including but not limited to: social security verification, education verification, county and national criminal background checks, PATCH, FBI fingerprinting, Child Abuse Clearance. Based upon the requirements of the position Lehigh may also request credit history reports, motor vehicle checks and professional license/certification verification

Special Considerations:

• This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for University
• Periods of high volume/workload may be required during budgeting and year end closing
• Occasional travel to attend seminars or conferences

FTE:100% Grade and Hiring Minimum:12-40 Salary commensurate with experience and qualifications. Salary adjustments for internal candidates comply with University policy. For more information contact Human Resources. Required Documents Message:Cover Letter, Resume