Posting Details

Position Information

Posting NumberSRGV4151Working TitleSCHOOL OF MEDICINE ACADEMIC ADVISORNumber of Vacancies2LocationEdinburg, Texas DepartmentSchool of Medicine / Student AffairsFTE1.0FLSAExemptScope of Job

To provide professional academic advisement for current and prospective students and specialized academic advisement for at-risk students within the School of Medicine.

Description of Duties

•Provides informative and collaborative academic advising for SOM students.
•Develops, implements, and evaluates initiatives that complement individual advising strategies to encourage student academic success.
•Teaches students strategies related to academic planning and monitoring, and academic success.
•Maintains up-to-date knowledge and disseminates information to students regarding University and SOM policies, curriculum offerings and degree completion requirements.
•Manages the planning, implementing, and evaluating interventions for at risk students.
•Enters data regarding academic advisement services.
•Collaborates with other staff to assess academic advising practices and materials, services and resources with the objective of improving the student experience.
•Develops, and coordinates presentations for orientations, trainings, university events and activities regarding academic advising, retention initiatives, mentoring and academic success for the School of Medicine.
•In collaboration with the co-module directors and clerkship directors, assists with exam reviews, coordinates advising /tutoring and identifies students needing additional support.
•Assists student to access academic advising resources.
•Assists with coordinating tutoring services for medical students.
•Provides personal counseling to students as relevant to their academic studies, and refers students for counseling to the Office of Student Affairs and Counseling and Wellness Office.
•Assists with the development of the Academic Advising Committee.
•Attends Promotion and Graduation (P&G) Committee meetings, provides relevant student performance information to Committee members, and counsels students appropriately.
•Participates and makes recommendations in the formation and management of the Student Success Program.
•Assists students in registering for major standardized exams as deemed appropriate by OSA (i.e. USMLE Step 1, Step 2CK, and Step 2CS).
•Participates in professional development programming, assessment, and mentoring opportunities that enhance skills and knowledge in academic advisement.
•Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Graduate coursework leading towards a Master’s degree in Counseling and Guidance, Clinical or Counseling Psychology, Rehabilitation Counseling, Social Work or related field from an accredited university.



Required Experience

Three (3) years of experience in academic advising or related student service experience in a higher education setting.

Preferred Experience

Advising experience in a medical school setting.


Use of standard office equipment.

Working Conditions

Needs to be able to perform all required duties. Office Environment: some travel and weekend/evening work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office/ learning center environment across the Rio Grande Valley.


Ability to use computers for word processing, calendar sharing, emailing, accessing student academic information. Ability to successfully collaborate with faculty, administrators within higher education (i.e. college deans, department chairs, and other administrators, etc.) and professional staff. Strong written/verbal communication, collaboration and presentation skills. Ability to apply current university academic policies and procedures, current academic advisement practices, student academic monitoring and retention efforts. Ability to identify specific student needs and to refer students effectively to available resources. Able to read and interpret state guidelines.

Physical Capabilities


Employment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date09/27/2019Grant Funded PositionNoIf Yes, Provide Grant Expiration Date Posting Detail Information

EEO Statement

UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or [email protected]

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Link Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UTRGV employee?
    • Yes
    • No
  2. * Are you now, or previously, employed by The University of Texas System or any of its institutions?
    • Yes - I currently am employed by the UT System or its institutions
    • Yes - I have previously been employed by the UT System or its institutions
    • No - I have never been employed by the UT System or its institutions
  3. * Please select your highest level of completed education.
    • 6th grade education
    • 10th grade education
    • High School Diploma or GED
    • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
    • Bachelors Degree from an accredited university
    • Masters Degree from an accredited university
    • Ph. D. or other terminal degree from an accredited university
    • None of the above
  4. * Please provide the field of study for your education:

    (Open Ended Question)

  5. * Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
    • Less than 1 year
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years
    • 8 years
    • 9 years
    • 10 years
    • Over 10 years
  6. * Do you meet the minimum requirements for this position?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume
  2. Unofficial Transcripts
Optional Documents
  1. Cover Letter/Letter of Application
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3
  5. Certifications and Licenses
  6. Training Certificates
  7. Other Document
  8. List of 3 References
  9. Unofficial Transcripts 2
  10. Unofficial Transcripts 3
  11. Letter of Interest
  12. Unofficial Graduate Transcripts
  13. Additional Document

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