Program Coordinator - (OLOD) Office of Learning & Organizational Development

Job description

Posting Details

Posting Details

Posting NumberS04119PWorking TitleProgram Coordinator - (OLOD) Office of Learning & Organizational DevelopmentDepartmentCAES OLODAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Office of Learning and Organizational Development (OLOD) is an academic, research-based outreach unit that seeks to empower Extension professionals (faculty and staff) and Extension audiences to serve and support functions of UGA Extension and the College of Agricultural & Environmental Sciences. OLOD aims to strengthen and enhance the academic and scholarly work of the entire Extension organization by focusing on overall program development, staff development and leadership development, and evaluation capacity building through training and support. This unit also houses the expertise to manage and use data collected for reporting and impact demonstration and provide support for signature event and meetings. Employees will be administratively attached to the Office of the Associate Dean for Extension.

College/Unit/Department website TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

This position will have a varied work schedule based upon the educational programs going on. Will work occasional nights and weekends. When not traveling for programs, standard work hours of 8-5 will apply.

Advertised SalaryCommensurate with ExperiencePosting Date10/09/2019Open until filledNoClosing Date10/25/2019Proposed Starting Date12/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitlePublic Service Professional ADPay GradeFLSAExemptJob FamilyFTE1.00Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This position acts as a primary representative for UGA Extension leadership and Extension on-boarding and training programs including Extension Academy, Extend, Extension Conference, new agent and staff trainings, Advancing Georgia’s Leaders in Agriculture and Forestry (AGL, which provides leadership education to individuals within the Agriculture and Forestry industries across the state of Georgia), and national faculty leadership development programs including LEAD21 and IAspire Leadership Academy. This role also serves as the primary event coordinator and contact for participants, speakers, board members, and other key stakeholders for these programs.

Knowledge, Skills, Abilities and/or Competencies

Experience in transcription

The ability to set-up online classrooms & update materials for online use

Physical Demands

Sit for long periods of time while working on assignments. Lift and carry supplies and help set up events.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Program logistics for Advancing Georgia’s Leaders Advanced Leadership Program:
- Organize travel and travel authorizations for participants and accompanying staff
- Travel throughout the state including occasional national and international travel to implement on site
- Identify and prepare meeting spaces for program implementation
- Arrange catering services and meeting spaces for meal programs
- Arrange and coordinate on the ground and in the air transportation for participants before, during, and after Institutes
- Assist director in program evaluation
- Resolve problems that arise
- Orchestrate scheduling of industry expert presenters/speakers
- Manage assessment and personal data
- AGL: Organize selection day to choose new class participants. Call references of program applicants. Set up in-state, 3-day Institutes plus 1 DC Institute and 1 international Institute. Also organize the graduation ceremony including current and past participants, board members, community members, etc. Train and assist in overseeing student workers.

Percentage of time40 Duties/Responsibilities


Build and maintain professional relationships with board, alumni, donors, community:
- Arrange program materials, promote and market, and attend meetings as needed with board members, program alumni, and donors
- Organize regular gratitude letter rotations for board, donors, and speakers
- Organize meeting materials and agenda and take minutes during meeting
- Create and implement percentage fund-raising nights to educate community members about AGL and bring alumni, participants, board, CAES college faculty and staff together

Percentage of time15 Duties/Responsibilities


Leadership Programs Participant communication:
- Assist program director in speaker, donor, alumni, board, and participant outreach
- Call and document references for potential new participants
- Act as primary contact for program participants and program presenters
- Design and send AGL E-news, social media updates
- Update alumni/donor contact list as needed with CAES Office of Development and Alumni Relations
- AGL Website updates/social media

Percentage of time25 Duties/Responsibilities


Support of OLOD
-Employee on-boarding and training
- Send individualized welcome letters to new Extension employees
- Help maintain the Extension Training System (ETS) and the UGA Extension Intranet
- Work in ETS to add new Extension employees into trainings
- Assist faculty and program director with social media
-Give support to the Extension Mentor program by keeping up to date records

Percentage of time5 Duties/Responsibilities


- Assist director with budget balancing
- Support fundraising efforts
- P-card use to pay for meals, transportation, supplies needed, etc.
- Understand or willingness to learn the UGA financial policies and procedures associated with different account types

Percentage of time5 Duties/Responsibilities


Program logistics for national faculty leadership development programs
-Assist in managing, ordering, purchasing and packing materials and supplies.
-Manage online courses for faculty leadership development programs which includes managing roster, adding documents
and content.
-Travel as needed

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a valid Driver's license?
    • YES
    • NO
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References with Contact Information
Optional Documents
  1. Other Documents #1
  2. Other Documents #2




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Job No:
Posted: 10/10/2019
Application Due: 10/27/2019
Work Type: