Grants Coordinator

Job description

Posting Details

Posting Details

Posting NumberS04112PWorking TitleGrants CoordinatorDepartmentEcology Dean's OfficeAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Odum School of Ecology at the University of Georgia is the world’s first standalone college devoted to ecology. Originally established as the Institute of Ecology in 1967, it was granted status as a college within the university and became the Odum School on July 1, 2007.
Our mission is to shape the future of ecological inquiry and application to better understand our rapidly changing planet. To succeed we will conduct disciplinary and interdisciplinary research on the interrelations of organisms and their environments, recognizing the dominant influence of humans. We will educate the next generation of ecologists and citizens and engage in outreach and service for the broader public.
The school adheres to Odum’s holistic approach to ecological studies, with areas of particular strength in aquatic ecology, conservation ecology, disease ecology, ecosystem ecology, evolutionary ecology, and sustainability science. Researchers in the Odum School work on timely and complex issues including global climate change, species extinction, biodiversity and invasive species, among others.

College/Unit/Department websitewww.ecology.uga.eduPosting TypeInternal (PEP)Retirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8am-5pm Monday-Friday; evening and/or weekend work may be required in order to meet deadlines

Advertised SalaryCommensurate with ExperiencePosting Date10/08/2019Open until filledNoClosing Date10/22/2019Proposed Starting Date12/01/2019Special Instructions to Applicants

For current UGA employee’s only.

Location of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleGrants & Contracts ProfessionalPay GradeFLSAExemptJob FamilyFTE1.0Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

*Prefer at least 5 years of UGA accounting experience
*Prefer DLSA status, but not required for hire

Position Summary

This position serves as the lead contact for pre-award and post-award grant administration between the Odum School of Ecology and UGA’s Office of Sponsored Projects Administration, funding agencies, faculty researchers and appropriate staff. Candidate should be familiar with policies of major federal and non-federal sponsors and coordinate re-budgets, no-cost extensions, over-the-cap, pre-awards, and pending awards, among other things. The incumbent must be able to articulate regulations governing research administration, should be knowledgeable of the relevant policies of major federal and nonfederal sponsors, and handle complex pre- and post-award tasks, including, but not limited to, calculating indirect cost, coordinating cost share efforts and sub-awards. Candidate provides direction and oversight for post-award activities, such as monitoring grant awards for accuracy, compliance with standards, and providing post-award accounting updates and guidance, among other things.

Evening and/or weekend work may be required in order to meet deadlines

Knowledge, Skills, Abilities and/or Competencies

*Knowledge of pre-award and post-award regulatory requirements and familiarity with grant policies.
*Knowledge of general accounting principles, practices and standards.
*Excellent computer skills, including high-level experience with Excel.
*Thorough understanding of UGA accounting procedures and UGA systems (i.e., SPA Portal, PS Financials).
*Excellent verbal and written communication skills.
*Ability to prioritize, multi-task, serve as problem solver by taking initiative, and consistently meet deadlines.
*UGA accounting experience
*DLSA status

Physical Demands

*Sit and work at a computer workstation for extended periods of time in a standard office environment
*Work using electronic mail, telephone, face-to-face discussions, paper form correspondence

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Responsible for the financial management of all externally-funded grants for the unit, including IDC returns. Post-award duties include, but are not limited to, reviewing and approving grant expenditures, checking for compliance; processing orders on all grants; tracking cost share and summer payments; preparing various reports for PIs and AFD, as needed. This position works closely with the AFD, Administrative Manager, and Senior Accountant as processes and information relate to financials. Monitors grant end dates to ensure that grant funds will be spent out accordingly or that no-cost extensions are requested in a timely manner, as needed. Assists faculty with agency closing reports, budget projections, and other duties, as needed. Works with SPA post-award staff regarding re-budget requests, reports and other issues, as needed.

Percentage of time65 Duties/Responsibilities


Assist PI’s with the development, preparation, and submission of grant proposals not to include scientific components. Pre-award responsibilities include, but are not limited to, helping PI’s create budgets and budget justifications, reviewing subaward budgets, cost share requirements, and over-the-cap requirements including but not necessarily limited to salaries, among other things. Provides faculty with information regarding guidelines, policies, salaries, benefits rates, indirect cost rates, management unit, IDC unit, etc. Ensures that grant applications meet agency guidelines, are entered into the eResearch portal, and routed in a timely manner. Serves as primary liaison between PI and the Office of Sponsored Projects Administration. Monitors proposal status and submits pre- or pending award requests, as needed. May also assist faculty in identifying potential funding opportunities.

Percentage of time30 Duties/Responsibilities


*Participation in various, annual Odum School report preparations.
*Participation in staff meetings.
*Additional duties as needed.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have direct experience with pre-award proposals or post-award management?
    • Yes
    • No
  2. * Please explain your accounting experience, including any University of Georgia internal systems that you have used.

    (Open Ended Question)

  3. * Describe your familiarity with People Soft and the One Source project.

    (Open Ended Question)

  4. * Are you a current employee of the University of Georgia?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 10/10/2019
    Application Due: 10/25/2019
    Work Type: