Job description

Posting Details

Posting Details

Posting NumberS04107PWorking TitleADMINISTRATIVE ASSOCIATE IIDepartmentFACS Community Food & Nutrition EdAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday through Friday 8 a.m. to 5 p.m., with possible occasional weekend hours.

Advertised SalaryUp to $31,108, depending on credentials and experiencePosting Date10/08/2019Open until filledYesClosing DateProposed Starting Date11/11/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleOffice/Clerical AssistantPay GradeFLSAJob FamilyAdministrativeFTE1.0Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The Administrative Associate will provide staff support for SNAP-Ed. This position will handle the everyday responsibilities of scheduling for meetings, initiating travel arrangements, paying invoices, ordering supplies and other duties as requested. This position will be a point of contact for the public about the SNAP-Ed program and will be responsible for directing the public to the correct staff member.

Knowledge, Skills, Abilities and/or Competencies

Working knowledge of office practices and procedures.
Organizational skills.
Ability to use discretion with confidential information.
Ability to use independent judgment.

Physical Demands

Lift 50 lbs.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Mainly responsible for Administrative Duties related to the UGA SNAP-Ed Program. Responsibilities include, but are not limited to: correspondence between team members at state and county level, initiate and follow up bill payments, assist team members with reimbursements, keep detailed business records, and assist with organizing and scheduling meetings, trainings, and events. Function as the keeper of the office keys and as the main point of contact for the office.

Percentage of time50 Duties/Responsibilities


Maintains the Inventory Control system of the program and manages the coordination and organization of the Program’s storage unit with Central Receiving.

Percentage of time15 Duties/Responsibilities


Works as the initiator of purchases through UGA Mart, effectively communicating with internal and external stakeholders that includes the program’s accountant, the business office, procurement, vendors and suppliers among others.

Percentage of time15 Duties/Responsibilities


Coordinates and prepares the orders and shipment of program supplies for counties across the state and any other designated partners.

Percentage of time10 Duties/Responsibilities


Provides administrative support to the Program’s Prinicipal Investigator and Program Coordinator in an organized manner, assuring that policies and procedures are followed. Process correspondence and other communication matters in a tactful and confidential manner.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 10/10/2019
    Application Due: 10/17/2019
    Work Type: