Research Project and Administrative Assistant (TERM)
- Employer
- University of Toronto
- Location
- Toronto, ON
View more
- Administrative Jobs
- Academic Affairs, Research Staff & Technicians, Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The Canadian Institute for Theoretical Astrophysics (CITA) is a nationally supported research institute and a non-profit corporation (CITA Inc.) Our mission is to foster interaction within the Canadian astrophysics community and to serve as an international centre of excellence for theoretical studies in astrophysics. We educate and develop the next generation of scientific leaders with national postdoctoral fellowships as well as postdoctoral and senior research associate fellowships, and through the supervision of undergraduate and graduate students. We are devoted to studying the origin and evolution of the universe and the many phenomena revealed by modern astronomy.
Your opportunity:
Under the general supervision of the Principal Investigator (PI), the Research Project and Administrative Assistant provides administrative support to the research project activities of the Canadian Institute for Theoretical Astrophysics (CITA). This includes the scintillometry group founded be a number of external grants, CHIME, and CHIME-FRB.
The Research Project and Administrative Assistant also serves as an occasional backup to reception, and provides front-line and administrative support to the Department.
Your responsibilities will include:
- Analyzing data collected for publications and/or presentations use
- Providing detailed information on upcoming funding and report requirements and deadlines
- Liaising with agencies, collaborators, industry sponsors, faculty and other stakeholders regarding funding applications
- Writing research summaries for reporting purposes
- Determining logistical details required for field trips
- Tracking and collecting information on project progress
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Generating standard financial reports
CampusEssential Qualifications:
- Bachelor’s degree in a related field, or acceptable equivalent combination of education and experience.
- Minimum two years of recent and related experience in research project coordination, preferably in an academic environment.
- Demonstrated experience in project financial administration, and stakeholder communications.
- Experience with providing research administrative support (e.g. preparing reports and correspondences).
- Experience with event and field trip logistics support (e.g. venue bookings, catering arrangements, travel and accommodations).
- Experience in providing front-line customer service.
- Experience updating and maintaining websites.
- Experience with organizing and maintaining filing systems.
- Advanced skills with Microsoft Office Suite and online information sharing platforms (e.g. Google docs).
- Intermediate skills with content management systems (e.g. WordPress, Drupal)
- Basic skills in graphic editing/formatting.
- Excellent verbal and written communication skills.
- Excellent organization and time management skills.
- Excellent interpersonal, problem-solving and analytical skills.
Assets (Nonessential):
- Intermediate skills with HTML.
To be successful in this role you will be:
- Accountable
- Approachable
- Efficient
- Multi-tasker
- Resourceful
- Tactful
Department: Canadian Institute for Theoretical Astrophysics
Campus: St. George (downtown Toronto)
Schedule: Full-time
Job Field: Research Administration
Job Posting: Oct 8, 2019
Job Closing: Oct 17, 2019, 11:59:00 PM
Organization
Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.
U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.
U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.
Are you looking for a challenging, meaningful career in a supportive and diverse environment?
Work where the world comes to think.
Work where the world comes to discover.
Work where the world comes to learn.
Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.
We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.
Employees have access to:
- Excellent health and dental benefits;
- On-site support for training and career development;
- Flexible work arrangements;
- Childcare subsidy;
- Tuition waivers;
- Scholarships and/or tuition waivers for dependants;
- Generous paid time off;
- Support on equity and diversity issues;
- On-site child care;
- University Pension Plan;
- Subsidized athletic facility membership;
- World-renowned libraries;
- Confidential counselling services;
- Parking and TTC Metropasses;
- Employee and Family Assistance Plan;
- Continued health benefits for pensioners.
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