Assistant Director of Graduate Admissions

Job description

Category:: Professional
Department:: Graduate Studies
Locations:: Oswego, NY
Posted:: Oct 8, 2019
Closes:: Open Until Filled
Type:: Full-time

About SUNY Oswego:

Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. One of 13 comprehensive colleges in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked 11th among public master's-level universities in the 2019 "Top Regional Universities in the North" by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review's Best Regional Colleges in the Northeast - an honor bestowed on the college every year since 2003.

Inspired by a shared commitment to excellence and the desire to transcend traditional higher education boundaries, SUNY Oswego provides a transformative experience to 8,000 undergraduate and graduate students. The college offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities.

Oswego is committed to enhancing its diversity across the entire campus community. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing [email protected]

For Campus Safety information, please click here to see the Annual Security and Fire Report (Clery).

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here for further policy details, including education and cessation resources.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Job Description:

Description of Department: SUNY Oswego has been delivering high quality graduate programs at an affordable price for over 70 years. The Division of Graduate Studies at SUNY Oswego is responsible for the administration of more than forty degree and certificate programs across the School of Education, School of Business, School of Communication, Media and the Arts and the College of Liberal Arts and Sciences. The division provides effective leadership and critical administrative structures that fosters a robust, thriving, and encouraging graduate community for students, faculty, and staff at SUNY Oswego. Over 900 graduate students are enrolled each year on our main campus, online, and at our Syracuse campus.

The Division of Graduate Studies at the State University of New York at Oswego invites applications for a full time term position, Assistant Director of Graduate Admissions.

Posted Date: October 8, 2019

Review Date: Review of applications will begin on immediately and will continue until the position is filled.

Date of Appointment: As soon as possible

Benefit Information: The State University of New York provides an excellent benefit package. Click here for more information on benefits for full-time United University Professions (UUP) professional staff or click here for a benefits summary.

Description of Responsibilities: The Assistant Director of Graduate Admissions reports directly to the Dean of Graduate Studies and provides leadership over the administrative and operational processes associated with recruitment, admissions, and enrollment for SUNY Oswego graduate programs and certificates.

Key Responsibilities:

  • Management of prospective students, recruiting events, applicant experience and communication, support for program-based student selection processes, acquisition of post-selection information and surveys, and transfer of information into the student record to support accepted student matriculations.
  • Responsible for maintaining and maximizing the use of admissions software (Technolutions Slate) for all graduate recruitment, admissions, and enrollment processes; train program coordinators on software as needed; trouble-shoot challenges experienced by program coordinators, students, or administrative support staff and manage reporting functions during all phases of the admissions process.
  • Manage the workflow for application fees and fee waivers and collaborate with corresponding offices/business units.
  • Serve as a liaison between the Division of Graduate Studies and other SUNY Oswego administrative offices as they relate to enrollment management, Slate, and relevant academic operations.
  • Compile and report on graduate admissions and academic metrics that help decision-making around recruitment and enrollment issues, including but not limited to, student demographics and the overall success of Graduate Studies recruitment efforts.
  • Maintain the graduate admissions website and ensure accuracy and consistency with web and marketing content.
  • Collaborate with Division of Graduate Studies staff on the graduate student experience, access to scholarships, fellowships, assistantships, and develop appropriate communication plans for long-term and short term initiatives.
  • Serve as an advocate for inclusive admissions practices and contribute to efforts that will enhance the recruitment and retention of underrepresented minorities' engagement with graduate education.
  • Supervise admissions secretary, set priorities and goals, provide formal and informal feedback; coach, train, and mentor.
  • Be available to work evenings and/or weekends as required.

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan ( As such, the Assistant Director of Graduate Admissions will be expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.


Required Qualifications:

  • Master's degree by time of appointment
  • 1 year of work experience
  • Ability to maintain confidentiality of sensitive information consistent with federal and state educational laws
  • Ability to work independently and as part of a team

Preferred Qualifications:

  • Prior experience in college/university admissions/graduate admissions or closely related area
  • Experience with admissions software systems (Technolutions Slate, preferred)
  • Experience providing technical or organizational development assistance
  • Commitment to social justice, equity, diversity, and inclusion as it relates to issues in higher education
  • Experience in professional development and/or community activities that reflects commitment to equity, diversity and inclusion issues.
  • Experience working with website and marketing material design
  • Demonstrated ability to plan and prioritize work tasks
  • Demonstrated computer literacy with proficiency in software systems that include Microsoft Office suite (Excel, Word, PowerPoint, Outlook)
  • Excellent oral and written communication skills
  • Demonstrated experience working positively and collaboratively with a wide range of stakeholders
  • Strong problem-solving skills.

Additional Information:

If you have any questions about the position, please call or e-mail:

Search Committee Chair, Kristen Eichhorn


[email protected]

Files must be complete (all documents requested and required in the application instructions submitted) to be considered. Official transcripts required at time of appointment.

Visa sponsorship not available for this position.

Application Instructions:

Submit a letter of application addressing the responsibilities and qualifications for this position and specifically address how you would see yourself contributing to diversity, inclusion, or equity issues within the Division of Graduate Studies and SUNY Oswego; resume; copy of unofficial transcript for required degree showing degree awarded and date conferred, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically by clicking on the APPLY NOW button.

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Job No:
Posted: 10/10/2019
Application Due: 1/30/2020
Work Type: