Human Resources Specialist - Confidential

Job description

invites applications for the position of:

Human Resources Specialist - Confidential

SALARY: $3,522.00 - $4,507.00 Monthly
OPENING DATE: 10/08/19
CLOSING DATE: Continuous

Priority Screening Deadline: October 28, 2019 at 12:00 p.m.

Under general supervision, perform a variety of responsible and specialized support, paraprofessional and professional duties related to work in the office of Human Resources. Manage the processing and auditing of assignments for assigned categories of employees. Apply policies, regulations, and contract provisions. Monitor and update employee records. Exercise responsibility for the accurate and timely processing of Human Resources matters. Use independent judgment, initiative and good human relations and problem solving skills in the application of established procedures.

Essential Functions
Attend to details of employment not requiring the immediate attention of the supervisor; organize and provide effective timely specialized Human Resources support to payroll, hiring committees, supervisors and managers. Advise employees regarding matters within the scope of assignment.

Perform specialized duties involved in recruitment, screening and selection of classified and academic employees; communicate with applicants; administer appropriate skills tests; prepare, organize, update and maintain documents for recruitments; arrange for advertising; prepare job announcements; work as a liaison to screening committees, developing calendars and assisting in the development of paper screening documents and interview questions; train selection committees in employment procedures and equal employment opportunity guidelines. Monitor selection processes for compliance with Equal Employment Opportunity laws and MPC hiring procedures; maintain required records.

Generate notices of employment for assigned categories of employees; review for accuracy. Design, maintain and update salary calculation spreadsheets as source documents for salary changes; calculate salary increases, including longevity pay, step advancements, and special stipends. Determine salary in accordance with union contracts; track professional growth requirements and process educational incentive payments. Track full time equivalent numbers for all part time instructors and monitor faculty load limits to ensure compliance with state laws.

Maintain lists, files, databases and other records related to employment, including seniority lists; design and produce reports including but not limited to: cost projections for employee assignments, substitute pay, grading factors, flex time and other expenses as requested; assist in the collection of information and the preparation of reports and statistics for various required staff data reports. Conduct research, analyze and prepare data on a wide variety of topics; prepare internal and external reports and surveys including statistical and informational reports.

Monitor adjunct faculty assignments to ensure that instructors meet state minimum requirements; answer questions from employees and applicants regarding minimum requirements; maintain current knowledge of rules and regulations pertaining to minimum requirements and equivalency; assist and serve as a resource to the Academic Senate Subcommittee on Equivalency. Maintain a database of faculty degrees and Board-approved equivalencies.

Maintain evaluation schedules for assigned employees, and assist in evaluation processes as assigned.

Prepare monthly Governing Board agenda items related to areas of assignment; prepare emails and letters related to assignments; maintain personnel files.

Participate in research and preparation of collective bargaining statistical data and contract language; monitor procedures to ensure compliance with negotiated agreements. Serve on negotiating teams as assigned.

Meet with new employees and facilitate the processing of initial paperwork and required procedures. Conduct orientations to explain employment policies and procedures; receive and review all required documents. Correctly calculate and verify initial salary placements for new employees.

Coordinate classification process for classified employees; schedule timelines and committee activities; gather data from external sources for comparison purposes; recommend classification actions; compose job descriptions.

Develop, update and maintain currency of Human Resources forms and documents; assist with the maintenance and updating of the Human Resources department and employment web pages.

Maintain mailboxes for employees.

Assist as needed with overflow in all functional areas of Human Resources and perform other related duties as assigned.
Education and Experience
Any combination of education, experience, and training which would indicate possession of the required knowledge, skills, and abilities listed herein. For example, completion of two years of college level course work in business administration, industrial relations, Human Resources administration, education or a related field, and two years of increasingly responsible experience in Human Resources work.

Knowledge of: general functions, policies, rules, and regulations of a community college; current office methods and practices, letter and report writing; word processing, spreadsheet and data base programs; mathematical computations; statistics and statistical analysis; Human Resource policies and procedures; interpersonal communications; effective training and presentation methods; office management techniques and procedures; public and human relations techniques.

Ability to: analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; learn and successfully apply current/new office policies and procedures, union contracts and college policies; understand and independently carry out oral and written instructions; prioritize tasks and do several tasks simultaneously; maintain security and confidentiality of records; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; effectively train small groups and lead discussions; present information concisely and understandably; learn and successfully use new software programs as required; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; efficiently use a variety of office equipment as needed to fulfill the needs of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

Light to moderate physical effort; occasional standing or walking; periodic handling of light to moderate weight parcels or supplies. Indoor work environment.
Work Schedule
40 hours per week/ 12 months per year

Assigned Shift
Monday - Friday, 8:00 AM - 5:00 PM
Management reserves the right to change schedules as needed

$3,522 - $4,507 monthly + 5% confidential stipend

How to Apply
Visit and select "classified and other positions." Here you will find the announcement and the "apply" button in the upper right hand corner. You will be asked to log-in or create a new user account.
• Complete all required fields of the application,
• Attach your cover letter which describes your interest in and qualifications for the position (.pdf).
• Attach your resume (.pdf)
• Answer any required supplemental questions
Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

Monterey Peninsula College reserves the right to close or continue the recruitment at any time.

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. for California Department of Justice clearance.

NOTE Smoking Policy: Smoking on campus is limited to designated smoking areas.

For full application instructions and position description, visit

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Job No:
Posted: 10/9/2019
Application Due: 11/28/2019
Work Type: