DescriptionReporting to the Dean and Assistant Dean for Administration, the Executive Assistant will be responsible for providing executive administrative and operational support to the Dean’s office for the Beasley School of Law. This position manages the Dean’s Office operations, handles the myriad of demands and conflicts for the Dean's schedule, and provides high level administrative support to proactively anticipate the Dean’s needs. Executes a variety of complex administrative functions, many of which are of a sensitive, confidential nature. This position also works closely with senior leadership of the School, including Associate and Assistant Deans, faculty, staff, President’s and Provost’s offices, and the general public when necessary. The Executive Assistant will supervise a student worker. Performs other duties as assigned.

Required Education & Experience:

Bachelor’s degree and at least two (2) years of senior level administrative support. Experience preparing letters and memos on behalf of the executive leadership, and proofreading documents for final approval. Experience managing electronic calendars as well as automated travel and expense system such as Concur.  An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

* Strong interpersonal skills, along with the ability to effectively interact with a diverse group of students, staff, faculty and administration.

* Exceptional writing and proofreading skills.

* Demonstrated verbal and written communication skills.

* Demonstrated proficiency with Microsoft Office Suite.

* Ability to handle sensitive and confidential information with the utmost discretion and possess professionalism and diplomacy in interfacing with high profile officials.

* Demonstrated organizational skills, along with the ability to manage and prioritize complex tasks, act independently, with a proactive mindset.  

* Ability to learn new tasks and software, and work with minimal supervision.

Preferred:

* Experience working in an academic or non-profit environment. 

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.  

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.

 

Primary Location: Pennsylvania-Philadelphia-Main Campus-Klein Hall
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular