#102132 Data Science Undergraduate Program Intake Advisor

La Jolla, CA
Oct 06, 2019
Administrative Jobs
Technology, Analysts & Programming
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 10/09/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/18/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.



The mission of the newly founded Halicioglu Data Science Institute (HDSI) is to advance the scientific foundations for this exciting new field, and to support education and training of students who will be the new leaders in this area. Digital data have emerged as central to addressing critical societal needs and enhancing the quality of life in the coming decades. Data science touches virtually all aspects of life on our planet. At the campus level, UC San Diego already has tremendous strength in this area, ranging across all segments of the university. For this reason, the Institute has been established as an independent unit that works collaboratively with schools, divisions, departments, centers, and faculty and students across the entire campus. The Institute is directed by two Co-Directors, who report to an Oversight Committee chaired by the Chancellor. The Institute will be the administrative home for the newly established undergraduate B.S. major and minor in Data Science, and will work with departments and the Academic Senate to create additional graduate programs in data science. The institute will support collaborations between researchers across campus and will also provide critical resources to support innovation in data science.

The Data Science (DSC) Undergraduate Program is a recently established, multi-disciplinary undergraduate major at UC San Diego sponsored by the Departments of Computer Science and Engineering, Mathematics, and Cognitive Science. The program has approximately 15 core faculty and several other participating faculty from various campus departments. The Data Science (DSC) Undergraduate Program began offering courses in Fall Quarter 2017. The DSC Undergraduate Program is under the administration of the newly founded Halicioglu Data Science Institute (HDSI) beginning the fiscal year 2018/2019.


Under supervision of the HDSI Student Affairs Manager, and in conjunction with other Student Services Advisors, the incumbent provides academic advising to undergraduate students; manages the day-to-day administration of the Data Science (DSC) Undergraduate Programs’s Intake Office; coordinates course enrollment process for undergraduate DSC courses and concurrent enrollment students; manages compliance with the Office for Students with Disabilities (OSD); coordinates course approximation and articulation agreements; hires, trains, and evaluates Peer Advisors, where applicable; reviews and processes Special Studies forms, petitions, degree checks, and other student forms; assists with e-Course forms; participates in publicity and recruitment events, and activities for the department’s academic programs.

  • Overtime may be required.

  • Occasional evenings and weekends may be required.

  • Demonstrated knowledge and experience working with a diverse student population.

  • Experience in a higher education environment and/or familiarity with university administrative and academic organizations and operations.

  • Proven ability to work effectively and efficiently in a fast-pace, team-oriented environment that requires some job sharing.

  • Strong organizational skills. Ability to extract data and compile accurate reports. Ability to organize and analyze a variety of information, data, and objectives to make strategic recommendations and complete complex tasks.

  • Proficiency working in a highly computerized environment using word processing and spreadsheet software applications, shared calendars, web browsers, and database management systems.

  • Demonstrated record management experience. Proven skill in developing and maintaining accurate, organized records, files and filing systems.

  • Knowledge of university policies and procedures related to all aspects of student affairs including, but not limited to, confidentiality, advising students, and services available to students through campus departments and agencies.

  • Job offer is contingent on a clear background check.

The California Child Abuse and Neglect Reporting Act ("CANRA"), Penal Code sections (11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter."

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