Job description

Job location: SEAS-297 Towne Building

Employment Type: Full-time
Posted data: 2019-10-04
Req: JR00009663
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title


Job Profile Title

Grants Coordinator B

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning.

The Grants Coordinator in Penn Engineering Financial Services (PEFS), will work closely with faculty and will be responsible for the pre-award process, including preparation of budgets and materials in support of the review and submission of sponsored program proposals to sponsors.

Job Description

Working closely with faculty and under limited supervisor, the Grants Coordinator will function as a resource for sponsored program guidelines, policies and procedures; manage within tight deadlines; and coordinate inputs from a variety of proposal participants. Meet with faculty to plan proposal submissions, including solicitation requirements and timing of submissions; manage the process of document review and review of final submission for adherence to sponsor and University policies; advise faculty regarding requirements throughout the process. Create and refine budget requirements in various agency and University formats; provide, to sponsors, pre-award documentation of proposed budgets after submission, based on the proposal documents already developed. Orient and keep up to date on new and varying program solicitations requirements to correctly advise Principle Investigators and other participants of routine and specific requirements; develop and provide documents that are the administrative responsibility of the School or Department, such as current and pending, and University documentation. Manage the communications flow among various proposal participants, across the University and among collaborators at other institutions.


Bachelor's degree with 2-3 years of related experience or an equivalent combination of education and experience. Experience with pre-award requirements and a working knowledge of grant and contract policies and regulations. Ability to manage deadlines and manage exceptions and last-minute changes.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 10/6/2019
Application Due: 1/4/2020
Work Type: