Center for Teaching and Learning Administrative Assistant (Casual Position, No Benefits)*

Location:
Amherst, MA
Open Date:
Oct 4, 2019
Description:

Amherst College invites applications for the Center for Teaching and Learning Administrative Assistant. The Center for Teaching and Learning Assistant is a part-time (19 hours per week), year-round, casual position with no benefits. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst’s students are Pell Grant recipients; 45 percent of our students identify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

The Center for Teaching and Learning (CTL) Administrative Assistant supports the administration of the CTL. They ensure the efficient operation of the office by serving as a first point of contact, managing daily business, maintaining the budget as well as CTL resources and records. The administrative assistant facilitates smooth administration of the Center by collaborating with other offices, scheduling business, and supporting CTL staff. This person manages all logistics of programming and events and maintains public facing analog and digital resources on teaching and learning. The administrative assistant is a public face of the Center for Teaching and Learning and should convey CTL priorities through fostering a respectful, inclusive, and welcoming environment.

Summary of Principal Duties and Responsibilities:

Administrative Support

• Manage CTL calendars including scheduling meetings and events
• Provide information about the CTL in response to inquiries
• Coordinate travel arrangements and itineraries for outside speakers
• Prepare and send correspondence, tracking and following up as needed
• Enter data, such as program feedback and evaluations, and log project activity for assessment and reporting
• Take meeting notes, tracking and following up on action items
• Provide additional administrative support to the Director and other CTL staff

Events and Programs

• Coordinate logistics and provide administrative support on all aspects of planning and implementing large and small events and programs
• Coordinate communication with all stakeholders including event and program participants
• Prepare program attendee lists, name tags, invitations and other relevant documents and supplies needed
• Prepare, disseminate and collect pre- and post- surveys, tracking and following-up on actions items

CTL Support

• Create and maintain a filing system for both electronic and paper records
• Manage the CTL budget and prepare budget reports for the director and controller’s office
• Process reimbursements and invoices for payment
• Manage an inventory of supplies including making purchases as needed
• Maintain and update the CTL website
• Maintain and update teaching and learning resources, including collections of books and handouts, as well as online databases of exercises, assignments, syllabi, ideas, etc.
• Provide support in formatting and publishing key communications channels such as the monthly CTL newsletter, resource guides and handouts, mailings and flyers, online blog posts and images, and social media updates as needed

Qualifications:

• Associate’s Degree, or in lieu of a degree, a High School Diploma or equivalent and 4 years of related experience
• 2 years of administrative experience
• Strong written and verbal communication, interpersonal and customer service skills.
• Demonstrated high level of attention to detail, organizational and time management skills
• Accuracy and attention to detail
• Experience with web content and social media platforms, and analog and digital formatting and distribution of public relations materials such as Canva, mail chimp and adobe creative suite
• Proficient in Microsoft Office including Word and Excel, Adobe Acrobat and Google Apps, and ability to learn and utilize new software
• Ability to take initiative, and work independently and collaboratively
• Commitment to diversity, equity, and inclusion
• 3 - 5 years of administrate experience and Experience in working in a higher education setting preferred

Application Instructions:

Interested candidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled.

ABOUT AMHERST COLLEGE

Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college’s community is composed of about 1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college’s scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!